The Role

You will be required to support Aviva Investors Talent Acquisition team with scheduling of interviews and general administration duties. This is a fantastic opportunity for someone looking to gain experience of working in a fast-paced recruitment environment.

Responsibilities

The main part of this role will be working directly with recruiters, vendors and hiring managers to coordinate and schedule interviews, some of which can be complex in nature:

• Liaison with hiring managers and/or their PA’s to obtain availability or reviewing availability in diaries (as agreed with each manager)

• Confirming date and time for interviews with candidates or recruitment agents

• Agreeing the best technology to use for interview dependant on role and manager requirements

• Sending calendar invitations and Teams links

• Keeping up to date tracker of all scheduled interviews and those in progress

• Informing recruiters of progress of interviews and providing a summary for each role when required

• Managing day to day queries ensuring all are dealt with in an effective and timely manner and escalated where necessary

• Ensuring any bespoke requirements for each manager, recruiter or role are taken in to account

• Providing additional administration support for the team, including issuing contracts of employment, pre-employment screening oversight and new starter inductions

Skills, Knowledge & Experience

• Experience of working in a recruitment administration role or complex diary management essential

• Previous experience of interview scheduling or HR administration advantageous

• Resilient, highly organised with excellent attention to detail and the ability to prioritise own workload

• A demonstrated ability to multi-task, work effectively under pressure in a fast-paced environment

• Excellent communication skills and motivated to provide proactive communications without prompting

• Ability to interact and work efficiently with recruiters and provide a ‘high touch’ service to hiring managers and candidates

What you’ll get for this role

• Salary of up to £27,000 per annum

• Generous pension (starting level Aviva contributes 8% when you contribute 2%)

• Eligibility for annual performance bonus

• Family friendly parental and carer’s leave

• 25 days holiday per year plus bank holidays and the option to buy/sell up to 5 additional days

• Up to 40% discount for Aviva products

• Brilliant flexible benefits including electric cars

• Aviva Matching Share Plan and Save As You Earn scheme

• 21 volunteering hours per year

Aviva is for everyone

We are inclusive – we want applications from people with diverse backgrounds and experiences.

Excited but not sure you tick every box? Research tells us that women, particularly, feel this way.  So, regardless of gender, why not apply. And if you’re in a job share just apply as a pair.

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending around 60% of their time in our offices and 40% at home.

We interview every disabled applicant who meets the minimum criteria for the job. Once you’ve applied, please send us an email stating that you have a disclosed disability, and we’ll interview you.

We’d love it if you could submit your application online. If you require an alternative method of applying, please give Melissa a call on 07800 691266 or send an email to melissa.sommerville@aviva.com