Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Project Coordinator to join our operations team.

We're looking for a proactive and task focussed person to join our team and work collaboratively alongside the institute manager, project managers and operations team to coordinate projects across our diverse work programmes.

The Project coordinator will:

• Develop and maintain efficient project coordination systems to fulfil the administrative tasks required for effective project management.
• Provide regular project financial reports to project & programme leaders. assist with project planning, administration & budgeting of research programmes.
• Reconciling project budgets for funded research grants (Marsden, Kiwinet).
• Draft commercial & Government proposal budgets.
• Drafting contract variations in conjunction with project leaders.
• Processing of purchasing requirements for the Institute.
• Manage recruitment of contract research staff (RA’s, post-docs, fixed-term researchers) as required for research contracts including initial recruitment business cases, recruitment and selection; approval and compliance of employment agreements for fixed-term and casual staff.
• Assist commercial & Government funding applications and the development of CAPEX business cases.
• Process and generate commercial invoices.
• Assist with other discrete projects & administration tasks as directed by the Institute Manager.

Ō pūmanawa - About you

You will be highly organised and thrive in situations that require you to prioritise and apply your strong communication skills. You will feel comfortable interacting with a diverse range of people with different ways of working. You will be able to work autonomously as well as part of a collaborative team to deliver exceptional administration across the Institute.

Key Requirements:

• Professional experience in a similar role.
• Effective people skills.
• Ability to work in a fast-paced environment with a wide variety of tasks and deadlines.
• Ability to manage own workload which at times may have conflicting deadlines.
• Ability to remain calm under pressure.
• Bachelor’s Degree in Science / Engineering or other relevant subject area or experience working in tertiary education, research or industrial environment.
• This is a rewarding and interesting role for an individual with the right temperament.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

The Paihau-Robinson Research Institute has an international reputation for superconducting engineering, materials physics and manufacturing engineering. We offer a unique opportunity for exceptional staff to assist some of NZ’s top research scientists, and engineers working on a range of cutting-edge research programmes that deliver globally sought-after graduates and transform tomorrow’s industries.