A Project Administrator is required to support the Programme Management serving a key financial client account within the EMEA Region.  The role is based in London.  The Project Administrator is responsible for the co-ordination and administration of project related processes and finances utilising CBRE’s Kahua Project Management System and database as the project management tracking tool.  

Key Responsibilities:

• Understanding client needs and being able to support the programme managers when necessary
• Administer and co-ordinate the setup, running and close out of all financial and non-financial project related matters
• Database System administrator / manager of Kahua Project tool
• Ability to manage quotes and create a project funding request through Kahua
• Tracking of Project Funding requests and updates
• Manage the life cycle of invoices, from requesting to seeing through to payment
• Managing the project  cash flows and risk associated with targets
• Coordinate and prepare various Client reports and presentations as required
• Coordinate with Client and CBRE Accounts Payable team
• Coordinate and implement processes and procedures for the Variable PjM Team
• Management of all documentation with vendor registration and support (both E1 and JDE)
• Track and monitor daily milestone notifications to correct data in Kahua for KPI adherence
• General project administration duties
• Attend and take notes at internal and client meetings 
• Additional ad hoc tasks supporting the Programme Management Team
• Assist the Programme Management team to prepare capital expenditure budgets and forecasts
• Proactively be involved and assist the Programme Management team with the coordination of work, running smaller projects  (in programme manager mode), communication with contractors and other key vendors etc.

Key Requirements:

• Experience of working within a corporate office environment is required and within a financial institution would be beneficia
• Understanding of the programme management process would be beneficial
• Understanding of Project Management Software (Kahua and advantage)
• Good numerical skills
• Previous time spent in a face paced environment or a similar role would be ideal

About CBRE Global Workplace Solutions:

As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”

Application Process:

Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.

No agencies please.

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