Job Title: Personal Assistant – Environmental Consultancy

Location: UK

Role Purpose: To provide highly efficient personal assistance to The Head of Environmental Consultancy

This role will be working within a team and will directly support Kaela Fenn-Smith and the wider CBRE Executive group.

Key Responsibilities

? Extensive diary and email management for the Head of Environmental Consultancy, including organising travel (including itineraries), meetings, lunches and dinners. 

? Organisation of internal events & workshops on behalf of the Women’s Network

? Effective “gate keeping”: managing all incoming communication (including phone calls, voicemail and e-mail), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.

? Creation of Powerpoint presentations and pitches from scratch to a high standard, including report writing.

? Full management of e-filing/mailbox archiving.

? Assist Head of EC with business development and strategy documents 

? Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary. 

? Travel and expenses management.

? Managing responses and communications to executive stakeholders, both internal and external.

? Provide cover for other PA’s when required.

? Creating agendas for executive meetings

Person Specification/Requirements

? Prior PA experieince

? Experience of working with and managing internal/external stakeholders at a senior level

? Ability to prioritise and act on own initiative.

? Possess strong diary and email management.

? Ability to work proactively and cooperatively. 

? Exceptional time management skills.

? Ability to work well under pressure and deliver within tight deadlines.

? Extremely professional and approachable.

? Discretion and sensitivity around confidentiality.

? Excellent IT skills: Excel, Word, Outlook and Power Point (production of high-quality documents, reports and correspondence, diary and email management in Outlook).

? Excellent organisational skills and attention to detail.

? Excellent communication skills: spelling, grammar and telephone manner.

? Experience of managing social media accounts desirable.

? This is a hybrid working role, with 3 days in the office, 2 from home.

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EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.