At Oakhill Secure Training Centre we look after young people aged 12 to 18 years old who have been remanded or sentenced to periods of detention. The vulnerable young people in our care can be challenging with a wide range of social and emotional complex needs. This is an environment that calls for high standards of social care and service delivery to provide a secure and stable environment for young people to develop their life skills and address the behaviours that have led them into custody.

Oakhill Secure Training Centre works closely with the Youth Custody Services to ensure that its regimes and designs reflect best practice in residential care to prevent offending.

We are looking for an experienced PA to provide secretarial and administrative support to the Directors and Senior Management Team.

Responsibilities:

Provide secretarial support to the Directors, filtering telephone calls, scheduling appointments and coordinating all documents in a timely manner to meet deadlines.

Coordinate the provision of all administrative functions at the Centre in order to ensure the availability of all equipment and services to enable the Centre to operate.

Coach, support and develop staff to maximise their performance and ensure values, ethical standards, equality and diversity, policies and procedures and contractual requirements are met.

Provide administrative and secretarial support to the Senior Management Team so that the team is efficiently supported.

Organise and co-ordinate resources for a group of managers, including. Meetings, diaries, accommodation, events, and travel, so that requirements are met.

Take minutes of meetings and circulate agendas so that contents of meetings are accurately recorded and circulated and participants and others informed.

Prepare standard and ad hoc letters and documents as required in order to meet business requirements.

Assist in the promotion of creating a positive Health & Safety culture to achieve and maintain recognition as a British Safety Council 5 Star business unit.

All staff employed by G4S has the responsibility for their own Health & Safety and to their colleagues in order to assist G4S in its obligation to achieve British Safety Council Requirements at all times.

THE IDEAL CANDIDATE:

Essential:

Several years secretarial or administrative experience within a fast paced and constantly changing environment

Ability to use Word, Excel, PowerPoint & Calendar, Google Docs and Google sheets

Desirable:

Experience of monitoring service delivery and meeting short term objectives

Understanding of company’s purchasing procedures and systems

At G4S, we invest heavily in our people.  If you join us you will have a job specific induction programme to equip you with the skills and knowledge for the job. As well as ongoing support and development opportunities we offer generous holiday entitlement, company pension, an onsite gym, free onsite parking and the chance to do an extraordinary job – every day.

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process

Safeguarding children and young people is our primary focus and the welfare of the child is paramount. Therefore we have a corporate responsibility to ensure that the safeguarding and our G4S values are at the centre of all we do.​

To apply for this role, you must be eligible to work in the UK and must have been resident in the UK for a minimum of 3 years.   You will also be required to undergo DBS enhanced level security clearance and will need to provide full details of your work and educational history covering the last 10 years as part of the screening process.