If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As a Business Assistant, you will be reporting to the Superintendent of Parks Operations. You will provide workflow and administrative support to staff in Parks divisions/portfolios. Primary duties include:

• Provide administrative support including creating, updating, maintaining and filing records (for example: benchmarks and timekeeping); creating documents (for example: spreadsheets); and processing Parks bookings.
  
• Provide assistance to PARIS users by answering ‘how do I’ type questions; troubleshooting or referring technical problems to the PARIS and workflow management teams; and liaising between users and the PARIS team to discuss issues and identify solutions
  
• Build customized queries and run, compile and distribute reports from various databases
  
• Open, re-direct, distribute, update and close Service Requests (SRs), including linking SRs with 311; and create and process Work Orders and Purchase Orders
  
• Create, reconcile and process financial transactions (e.g. accounts payable) including verifying, correcting and entering invoices; coding transactions; and following-up with staff in Supply Management and contractors to ensure payment.
  

Qualifications

• A completed high school diploma and at least 3 years of office related experience; OR
  
• A completed 1 year certificate (for example: business/office administration) and at least 1 year of related experience.
  
• Experience with PeopleSoft, PARIS, Adobe Acrobat, WAM and the 311 Customer Service Request System will be considered as assets.
  
• Success in this position requires excellent communication and organizational skills and a strong problem solving ability.
  

Pre-employment Requirements

• Successful applicants must provide proof of qualifications.