ROLE RESPONSIBILITY:

OMU Case Administrator

G4S Care and Rehabilitation Services

HMP Parc, Bridgend, CF35 6AP

Salary : £22,369.08 per annum

Temporary,  12 Month Fixed Term Contract - 40 hours per week

Benefits:  Company Pension, free on-site parking, on-site canteen, local Gym discounts, ongoing training and development and access to High Street Shop discounts.

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP & YOI Parc accommodates 1038 convicted male adult prisoners and remand/ convicted young offenders and young people in a secure but modern environment.

We now have an opportunity for a temporary Case Administrator to join our OMU team at HMP Parc to provide administration support for the OMU function at HMP & YOI Parc. Working within the OMU team, this position will ensure the effective implementation alongside the OMU Senior Case Administrators, of the Offender management structures both within Parc and within the wider Community. The Case Administrator will also ensure that sentences are calculated in accordance with PSO6500 and that un-sentenced offenders are lawfully remanded. The Case Administrator will ensure all documents and IT systems utilised in the release process of an offender.

The successful candidate will work closely with external partners to ensure offenders are risk assessed, interviewed and reviewed within the required timeframes. They will also be the main point of contact for staff, offenders, Offender Managers and Case Administrators within the Community.

Key Responsibilities

• Provide full administrative support for Offender Management, including dealing with offender records and supporting the OASys and Sentencing Planning process, ensuring that the relevant policies, public protection and OM procedures, applications and administration processes are followed.
• Maintain effective work systems and take minutes at meetings/boards as required, ensuring that all correspondence and documentation, including allocated Public Protection Policy, HDC, parole, ROTL and custody based administration is dealt with in a professional & timely manner ensuring audit standards and appropriate KPT’s are met.
• Following successful completion of the NOMS Sentence Calculation courses, calculate sentence according to current legislation.
• Organise and co-ordinate routine interviews and reviews ensuring that they are completed within the prescribed timescales and handling the exchange of information between offender managers and offender supervisors to ensure records are maintained in relation to the allocated offender caseload.
• Deal with all routine queries and liaise and inform relevant departments to ensure relevant processes are followed and appropriate responses are provided.
• Complete allocated work related to IPPs and Lifers in accordance with the relevant prison service standard in a timely manner to fulfil requirement.
• Maintain an accurate current computer based information system of offender records to ensure information is available to relevant staff and agencies.
• Following successful completion of the necessary training, conduct enquiries on the Police National Computer in accordance with PSO 0905, as and when required.

THE IDEAL CANDIDATE:

Essential Skills

• Educated to GCSE standard
• Experience of IT systems and databases is essential

Desirable Skills

• Knowledge of OM and Custody Office processes. 

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

HMP Parc encourages applications from Welsh speakers.

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 

You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 3 years. You will also need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.