Job Description

• Act as the point of contact among executives, employees, clients, and other external partners
• Preparing financial statements, reports, memos, invoices letters, and other documents
• Manage to schedule for company executive(s)
• Manage information flow in a timely and accurate manner
• Answering phones and routing calls to the correct person or taking messages
• Draft, review and send communications on behalf of company executive(s)
• Make travel and accommodation arrangements
• Handling basic bookkeeping tasks
• Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Filing and retrieving corporate records, documents, and reports
• Oversee the performance of other clerical staff
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Act as an office manager by keeping up with office supply inventory
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Format information for internal and external communication – memos, emails, presentations, reports
• Performing office duties that include ordering supplies and managing a records database

Job Requirements

• High school diploma
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Outstanding organizational and time management skills
• Ability to organize a daily workload by priorities
• Excellent written and verbal communication skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Time-management skills
• Discretion and confidentiality

Terms of employment

• Full Time
• Permanent Position
• 40 hours a week