About Hire Space

Hire Space provides everything needed for businesses to host world-class virtual, hybrid or in-person events, both in the UK and globally. As long-standing EventTech leaders, we are at the forefront of the rapidly growing world of virtual events. To help us on this journey we are seeking a Finance Operations Associate to join our passionate and collaborative team.

We operate the UK’s largest venue marketplace, which hosts over 6,000 venues and is used by over 2 million prospective event planners each year. Our clients include Google, Facebook, Red Bull, UNICEF, and Dr. Martens. We have built a reputation for delivering world-class virtual events and are the force behind the largest virtual Xmas party of 2020.

We’re looking for smart, curious, and self-starting people from all backgrounds to join our team. Ultimately, we're here to make events a joy.

Role

As a Finance and Operations Manager you’ll work closely with the CEO/CFO to create financial processes that scale with the business as we grow. You’ll play a key role in the smooth running of the business operations, and the scaling of systems and processes which allow the company to thrive and to achieve its vision of becoming the most widely-used events resource globally.

You’ll be responsible for the day-to-day running of the finance function at Hire Space including all the internal finance functions, and managing the credit control process and payables, ensuring that resources are allocated effectively, the process is followed and targets are met.

Ultimately you’ll be at the forefront of building a fantastic business that scales with our growth and allows the company to achieve its bold objectives.

Key Responsibilities:

Internal Finance

• Ensuring that payroll is executed correctly and on time each month
• Managing employee pension contributions and opt ins/outs
• Cost control, including purchase controls, managing employee expenses

Credit Control and Payables

• Managing our client monies account, including making payments on behalf of key clients and providing them with consolidated invoicing
• Project managing and all escalations from the credit control function
• Managing daily bank reconciliations
• End-to-end management of our payables system, including approval of purchase orders, matching with bills sent by suppliers, and processing of weekly batch payments

Performance measured on:

• Monthly cash in target
• Monthly billing target
• Feedback from clients suppliers on management of payables
• Company adherence to budgets
• Qualitative feedback in quarterly team survey re: salary/expenses etc.

Key collaborations:

• CEO/CFO for overview, direction and support
• Collaboration with external accountants on VAT returns and month / year end finance processes
• Seasonal support on credit control from a Credit Control Associate
• Team leads on internal systems and processes

You should apply if you:

• 3 years of experience in a finance role
• Working knowledge of UK PAYE and VAT
• Experience using an online accounting package
• Experience managing accounts receivable and payables
• Highly organised and process-driven
• High level of attention to detail and sharp at recalling facts
• Self-starting and proactive in improving processes
• Good written and verbal communication skills
• Good Excel/Google Sheets knowledge
• Excellent interpersonal skills
• Able to work independently

It would be a bonus if:

• Experience using Xero
• Experience in MI reporting and analysis
• Experience managing others to work towards targets
• Experience using Airtable

Benefits

• £35,000 p.a. salary
• Sponsoring of relevant professional qualifications e.g. ACCA, CIMA
• Generous EMI share option scheme
• Generous maternity and paternity benefits
• Regular team socials virtually and in-person
• Regular professional development opportunities
• £200 home office spending allowance
• Free independent well-being coaching and therapy sessions as part of our Mental Health initiative

Extras

• Free nights out in London's most exciting venues on a weekly basis (optional!)
• Take your pick from any of the optional extras:
  • Health and Fitness: Including gym membership, equipment, and classes
  • Mental Health: Including therapy (online and in-person) and CBT
  • Experiences, subscriptions, and classes: From Glo App to aromatherapy
  • Self Care: Including massages, reflexology, acupuncture,
  • Life Admin: Including childcare, house cleaning, dog walking
  • Food and Nutrition: Including meal boxes, nutritionist consultations, and shakes
  • Learning and Development: Including courses (online and physical) Education subscriptions and language lessons