We are the world’s learning company with more than 20,000 employees where we serve people in the community (nearly 200 countries). We combine world-class educational content and assessment, powered by services and technology, to enable more effective teaching and personalized learning at scale. We believe that wherever learning flourishes so do people. At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From shaping lessons of the future, to taking assessment of learning online, we are always re-examining the way people teach, tutor, and learn best. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology—and each other to surpass these boundaries—we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small. 

At Pearson, we believe in the power of difference. Harnessing the unique skills, perspectives, and backgrounds of every employee helps us foster innovation and create the most effective solutions for learners around the world. That’s why we’re committed to ensuring that diversity and inclusion are embedded into everything we do. We foster a work environment that’s inclusive and diverse and where our people can be themselves so we can reflect the customers and learners we serve.

Pearson is delighted to be committed to the Race Charter, and to be confirmed by Stonewall in the Top 100 Employers LGBTQ+ in the UK. We are a Disability Confident committed employer and were recognized in the Best Employers for Diversity 2019 awards. We are featured on The Forbes list of Best D&I Employers and are a Working Mums Top Employer and Age Positive employer. Pearson is listed on both the London and New York Stock Exchanges (UK: PSON; NYSE: PSO). We are proud to offer an exceptional and supportive environment to develop your professional career!

About the Role

We are looking for an experienced executive Assistant to join an international, highly collaborative, and fast-moving executive team. This role will provide first class administrative and project management support to senior leadership team in English Language Learning (ELL).

This is a critical position that requires excellent problem solving, project management, communication and organizational skills, and a high degree of confidentiality. This position requires the ability to work outside of normal business hours at times to support global scheduling and travel. In addition, it requires a proactive role in the day-to-day administrative duties, which may include some responsibility for planning, coordinating and tracking the delivery of a number of strategic and tactical projects from initiation to ongoing maintenance to completion.

Collaboration, partnership and active stakeholder management are foundational to success in this role. Thriving in an evolving environment, continuous improvement for efficiency and growth is key.

Key Responsibilities

• Diary: Accurate and complete diary management for the supported leadership, scheduling meetings, interviews (if need be), meeting prioritisation (identifying conflicts and suggesting solutions proactively).

• Meetings: Organisation of meetings for the respective leadership, including management of last-minute changes without consultation. Work on complicated and shifting diaries in different time zones, resolving issues quickly without incident. Notifying team of short notice diary changes. Booking meeting rooms and venues, according to meeting requirements. Sending reminders and pre-read materials.

• Documentation: Manage the coordination, drafting, compilation, distribution and reporting of all meeting documentation,

• Communication lists and Organizational charts: Update and maintain organizational charts and related documentation as needed. Ensure Communication lists for the ELL Business Division are continuously updated and available.

• Travel: Manage the end to end travel arrangements, including Visa, flight and accommodation in line with Pearson policies and cost saving requirements

• Events: Collaborate closely with the key stakeholders to coordinate logistics of events/meetings, often involving a large number of participants across the globe.

• Stakeholder management: Develop and maintain strong, credible relationships across business units.

• New starters & Team Support: Drive and execute onboarding programmes for direct reports of the leadership team such as organizing office space and necessary tools of trade, email account, building passes etc.

• Expenses: Prepare and submit expense reports as requested.

• General administrative support: Ensuring all approval documents and items requiring signature are dealt with efficiently and within any deadline.

• Suppliers, Purchase Orders and Invoices: Support the ELL Leadership team in setting new vendors, processing payments and resolving queries.

• Ad hoc support may also be required by other members of the broader leadership teams.

Key Capabilities Required

• Problem Solving

• Communication (Verbal and Written)

• Organisational Skills

• Project Management Skills

• Stakeholder Management

• Time Management

• Attention to details

Qualifications

Key Requirements and Attributes

• Degree (or equivalent preferred)

• Extensive experience of successfully supporting Executive Leadership within a large multinational organisation

• Strong Computer Literacy

• Ability to function within the boundaries of confidentiality

• Ability to take instruction from multiple sources and to manage deliverables accordingly

• Solution orientated follows a proactive approach to problem-solving

• Multiple language skills are an advantage

• This is a global role and may need to work across various time zones and outside usual operating hours.

Learning is the most powerful force for change in the world. More than 20,000 Pearson employees deliver our products and services in nearly 200 countries, all working towards a common purpose – to help everyone achieve their potential through learning. We do that by providing high quality, digital content and learning experiences, as well as assessments and qualifications that help people build their skills and grow with the world around them. We are the world’s leading learning company. Learn more at pearsonplc.com. Pearson believes that wherever learning flourishes, so do people. We are committed to being an anti-racist company in everything we do. We value the power of an inclusive culture and a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm, and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity, and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to a sustainable environment and workplace where talent can learn, grow, and thrive.

To learn more about Pearson’s commitment to a diverse and inclusive workforce, please click here: 

http://www.pearson.com/careers/diversity-and-inclusion.html

Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience.

We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity.

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