Responsibilities:

Planning

-Advise on accounting policies, procedures and internal controls, recommending improvements to ensure the integrity of financial information

-Identify systems and process improvements and upgrades to improve efficiency and effectiveness of accounting department; manage implementation of improvements

-Provide financial and strategic analysis and advice, review quarterly reports, ensure accuracy and summarize results for the Executive Director and board

-Monitor compliance with branch assistance loan agreements

-Planning and preparation of pre-audit supporting documentation

-Develop annual budgets for all entities, working closely with the Executive Director and Treasurer

-Advise on financial impact of contracts entered into by the organization

Financial oversight and operational support

-Ensure all government reports taxes and remittances are correct and paid on a timely basis; manage any audits by outside regulatory agencies

-Document, monitor and audit established internal controls; reassess internal controls and develop new controls to ensure fiscal responsibility and transparency

-Manage and oversee the relationship with external auditors

-Review and/or prepare year-end analyses and reports in support of annual audit requirements

-Reconcile accounts on a quarterly basis, working with bookkeeper to address any deficiencies and prepare quarterly reports

-Monitor external entities that have financial reporting requirements to the organization

-Prepare and file GST/PST quarterly returns

-Recommend technology plans and acquisition of equipment to Executive Director/Deputy Executive Director

Foundation Record Keeping 20%

-Maintain financial records

-Post journal entries and reconcile accounts, prepare trial balance of books, and maintain general ledgers

-Prepare and post journal entries to correct account discrepancies

-Process revenue from all sources and accounts payable

-Prepare monthly analysis of internally and externally restricted funds, departmental costs and ensure allocation of costs to appropriate funds by journal entry

-Prepare various statistical, financial and accounting reports as needed

-Prepare quarterly, annual financial statements for all entities; including documentation of restricted funds balances and analysis of performance of all entities

-Document, monitor and review established internal controls; make recommendations for improvements

-Maintain effective accounting policies, ensuring compliance with regulatory and accounting guidelines and requirements; review and recommend improvements to policies on a continual basis

Payroll

-Manage and provide accurate information to a third-party payroll processor.

-Prepare accruals and reconcile accounts for all payroll related deductions and remittances

-Reconcile payroll accounts to annual budget as part of the year-end process

-Prepare payroll cost reports as requested by Senior Manager