Contract

Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized.

Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.

Compiling of the Contract Review pack

Conducting supplier surveys on MySupplier

Compiling of the Customer Monthly Management Report

Liaising with the client regarding payment of invoices

Site inductions

Helpdesk: including but not limited to; logging, distributing and closing of reactive calls on desired system.

Continually develop systems to maximize efficiency benefits for the customer and GWS. 

Update labour allocations to ensure accurate client reporting

Finance

Support the preparation and delivery of monthly Contract and Business Unit Reviews.

Co-ordination of the billing application, calculating margins, raising invoices and submitting to client

Chasing of debt to keep within contractual terms

Creation and review of management reports such as P&L, WIP, Debt, OPO's & Invoice Pool

Raising Purchase Orders

Reviewing open Purchase Orders

Policy and procedure compliance

Processing supplier invoices and resolving any queries

Comprehensive spend tracking

Weekly report submission to include WiP, Debt, Invoice Pool and OPO updates

Drive high quality financial performance to influence P&L result.

Ad-hoc reporting as requested by Business Unit or Business/Finance.

Quality

Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements

Reporting and management of work management system

Logging hazards & customer feedback on the QHSE Management Portal

Subcontractor reviews

Log books compliance

Maintain eLogbooks

People

Timesheets

Organising training for the team

Updating of the team attendance planner

Arranging agency cover and submitting hours on portal

Culture carrier and promotes best practice

Other

Obtaining supplier quotes and uploading onto the internal system for client approval

Maintaining the stationery supply

Reception cover if applicable

Updating Portals as and when required

Constantly improve quality, service and efficiency.

Education/Skills/Knowledge

Hold academic passes with at least GCSE Maths and English or equivalent.

Highly computer literate

IT Skills to achieve key tasks and give the business a sound reporting base.

Superior written and verbal communication skills with strong oral presentation skills.

Capable of working in a matrix environment.

A basic understanding of business and customer-facing environments. 

Customer focus skills with a passion for customer service. 

Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels

Self-motivated and ambitious

Results/ task orientated, with attention to detail and accuracy

Excellent time management and organisational skills

Commitment to continuous improvement

Ability to work as part of a team, as well as independently

Calm manner, able to work under pressure and with changing demands and priorities

Confidential and discrete approach

About CBRE Global Workplace Solutions:

As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”