About this role:

Wells Fargo is seeking an Associate Executive Specialist to provide Pro-active support to the Head of Legal in their day to day business activities.

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
• Act as information source on group and company policies
• Ensure Head of Legal is well prepared / appropriately briefed for both internal and external meetings and is up to date on any specific requirements / approvals.
• Manage, create and distribute reports and meeting documents as required; take and distribute meeting minutes for LOB.
• Answering and directing phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution.
• Performs complex administrative tasks as required, proactively and strategically managing administrative issues ensuring a solution-orientated approach.
• Perform proxy role for various systems and internal approvals for the Head of Legal.
• Operate to the highest standards of confidentiality, discretion and diplomacy.
• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
• Interact with external customers

Required Qualifications:

• Previous Executive Administration experience supporting a Legal team or C-suite individual.
• Excellent organizational skills with the ability to multi task and use initiative.
• Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.
• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.
• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel and Word.