About FirstMate:

FirstMate is a charity that supports the health and wellbeing of people across the commercial seafood sector. Our goal is to offer people, and their whanau and businesses the support they need to better navigate the pressures and complexities that come with the job and rise to any potential challenges. 

FirstMate is run by people who understand what it means to be part of New Zealand's dynamic and challenging seafood industry.

Join the FirstMate team:

We are looking for a person who is passionate about helping others, with experience of the seafood sector, and who is motivated by the challenge of being part of a new and evolving organisation that operates via a nationwide network of regionally-based ‘Navigators’.

Reporting to the Trust Chair, this is an incredibly varied role where you will provide a range of operational and administrative support to enable delivery of FirstMate’s wellbeing support services. You will offer administration support to the Trustees, develop and maintain strong relationships with other key stakeholders, including MPI, and liaise with Navigator Management to coordinate FirstMate’s on-the-ground support functions, plus anything else that might find its way to your desk on any given day!

We are looking for candidates with the following skills/experience:

• Successful experience in project or programme planning, monitoring, financial management, risk mitigation, on-time delivery and reporting
• Good understanding of the New Zealand seafood community.
• Good analytical skills
• Advanced level of knowledge of MS Office and Xero accounting software.
• Proven experience in developing and managing relationships with stakeholders

To succeed in this role, you will need to be flexible, self-motivated and show great attention to detail. You will have exceptional organisation, communication, and relationship management skills. Most importantly, you will be a team player prepared to go the extra mile, because there will be times when successful delivery of FirstMate’s functions requires it.

FirstMate’s team is located all around New Zealand, so the location of this role is flexible – you can work from home, from anywhere in New Zealand, with travel for on-boarding and training to be negotiated.

If you enjoy variety and feeling like you are making a difference to the lives of others, then please apply now with a CV and cover letter by 20 January 2022.

FirstMate New Zealand – Trust Coordinator Position Description

Position:  FirstMate New Zealand Coordinator

Position Type: 12 month Fixed Term - Part-time 30 hrs per week

Reports to: Seafood Sector Support Network Trust Chair

Responsible For: Providing a range of operational and administrative support to enable delivery of FirstMate’s wellbeing support services

Key Relationships:

• FirstMate New Zealand Trust Board
• Fisheries New Zealand
• FirstMate Navigators and Navigator Management
• Contracted service providers
• All agencies, groups, and organisations relevant to the welfare and financial stability of commercial fishers and aquaculture farmers, and their whānau.

Proposed Hours of work: 30 hours a week with a possibility of increased hours with the approval of the Trust Chair. 

Remuneration: Dependent on experience  

Core tasks:

1. Contribute to the smooth running of the Trust’s operational activity
2. Oversee and manage the Trust’s contracted service providers
3. Oversee and work closely with the Trust’s accountant and manage the day-to-day financial operations of the Trust including reporting to the Board.
4. Support the FirstMate Board’s development of funding proposals and manage associated reporting requirements
5. Support FirstMate Board processes as requested by the Trustees, including scheduling Trust Board meetings, preparing Board documents, and taking minutes
6. Maintain and update FirstMate’s Resolutions, Actions and Risk Registers
7. Coordinate regular updates to stakeholders using the FirstMate website and social media channels
8. Provide regular updates on Trust activities to the Board
9. Develop and maintain strong relationships with FirstMate’s support service providers
10. Advance FirstMate’s operational and administrative priorities as directed by the Trust Board
11. Liaise with Navigator Management to coordinate FirstMate’s on-the-ground support functions (Navigator activities and community events), with the intention of transitioning to assume responsibility for certain Navigator Management tasks over the course of the contract.

Capabilities:

• Excellent written and verbal communication skills, including preparation of proposals and reports, with an eye for detail.
• Successful experience in project or programme planning, monitoring, financial management, risk mitigation, on-time delivery and reporting.
• Flexible and self-motivated attitude towards duties and working patterns to fulfil the requirements of the role.
• Good analytical skills – can prioritise and plan opportunities based on available information.
• Proven experience in developing and managing relationships with stakeholders, including senior leaders and peers.
• Have a good understanding of the structure, dynamics and stressors of the New Zealand seafood community
• Advanced level of knowledge of MS Office and Xero accounting software.