A rapidly growing company in downtown Ottawa is actively searching for an experienced Executive Assistant to support their Board of Directors and Leadership team, on a 6-month contract.

Reporting to the CFO, the Executive Assistant will be responsible for providing senior-level support to the Board of Directors and Leadership Team. In addition, the Executive Assistant will be responsible for managing key relationships with various stakeholders, vital to the success of the organization.

Key responsibilities of the Executive Assistant may include, but are not limited to:

• Scheduling appointments and assembling the information in advance of meetings
• Prepare reports and presentations for the Board of Directors
• Preparing monthly expenses and submitting them to the accounting department
• Coordinate Board of Directors and Leadership meetings
• Book travel arrangements for the Board of Directors, and Leadership Team
• Prepare and distribute agendas, take meeting minutes at Board of Directors and Leadership meetings
• Prepare orientation and board package materials for the Board of Directors
• Manage key corporate events
• Maintain and replenish office supplies

Requirements

Successful individuals must have 5+ years of experience as an Executive Assistant supporting all levels of executives. Previous experience with minute taking, preparing board packages, travel arrangements, and strong Microsoft Office skills, are also considered strong assets.

Our client is searching for those who have a proven track record of being dedicated to excellence, high integrity, and the ability to work independently and in a team environment. Furthermore, to be successful you thrive in a dynamic and fast-paced environment, work well with tight deadlines, and be able to manage a large workload.