The Ministry of Social Development is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.

We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.

As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations.
 
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.

Team Administrator - Ministerial and Executive Services

• Join a supportive and fun team culture
• Dynamic and fast-paced environment 
• Permanent role, Wellington based
• Part-time can be considered

Work to make a difference for New Zealanders. 
Be part of busy team that provides quality service to Ministers and Ministry staff.

About our Team/Culture

We are a friendly and supportive team, made up of staff interested in the democratic process, and in serving and supporting our Ministry’s colleagues, our clients and our Ministers.

The role of the Ministerial and Executive Services (MaES) team is to provide advice and support to the Ministry of Social Development’s Minister, Associate Ministers, Chief Executive, and other senior staff. 

About the Role

This role provides high quality and timely administrative support to a team within Ministerial & Executive Services.

This includes:

• Logging information requests, correspondence, parliamentary questions, and Official Information Act requests.
• Sending responses to requestors of information.
• Managing group inboxes.
• Managing and maintaining the databases and information framework for record keeping purposes.
• Maintaining and producing statistical reports from the electronic document and records management system (Objective) for regular reporting.
• Registering and generating traceable references for reports to Ministers.

About You - Skills and Experience

We are looking for an energetic and self-motivated person to join the Ministerial and Executive Services team as an administrator. Our administrators are the heart of our team.

You will need great people skills for this role as you'll be supporting a team (or multiple teams) within a larger team, and also be liaising with people all across the Ministry.

Ideally, you'll have interest in the Ministry's work and in the way that the Ministry relates to its clients, to Ministers, and to Parliament.

You will have excellent skills in Microsoft Word, Outlook, and Excel and some experience with records systems, reporting and information management, or the willingness and ability to quickly get familiar with new systems and processes. 

If this sounds like you and you would like to be part of a wider team of people who work together to make a difference for New Zealanders, please apply now.

Position Description: https://www.msd.govt.nz/hr/documents/position-descriptions/dce-organisational-assurance-and-communication/ministerial-and-executive-services/team-administrator-maes-jan22.docx

Salary range: $47,682.00 - $58,278.00

How to apply

To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.

Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the competencies listed in the position description.

All applications must be made online.  If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz

Internal MSD Employees â€“ please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.

Closing date: 10 February 2022

Joining us

Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

MSD has a COVID-19 vaccination policy which requires employees to be fully vaccinated.