SOUTHLAND has an exciting opportunity for an organized and detail-oriented administrative professional. The Receptionist / Accounting Assistant provides exceptional customer service and a positive first impression of SOUTHLAND and its employees. This position requires a professional manner and approachable personality to greet visitors and staff members to the Administration Building. In addition, the Receptionist / Accounting Assistant performs various administrative and accounting duties. The position is accountable to the Sr. Accounting Supervisor for the timely and accurate completion of assigned work.

Knowledge and Skills Required

• Professional demeanour with excellent telephone etiquette
• Knowledge of multi-set reception telephone system
• Friendly, supportive manner with interpersonal skills to communicate effectively with drivers, other staff members, management and the public
• Ability to multi-task, meet monthly deadlines and work well in a busy office environment with numerous distractions
• Computer proficient with experience in Microsoft Office (Word, Excel, Outlook)
• Experience with JD Edwards and/or Concur considered an asset
• Organizational and time management skills with the flexibility to accept new tasks
• Minimum one year office experience
• Knowledge of transportation systems an asset

Principal Duties and Responsibilities

• Provide a warm welcome to visitors and telephone callers
• Keep reception area clean and tidy at all times
• Maintain phone system: answer and direct phone calls received, relay messages and forward e-mail as required
• Update intercom and cell phone list
• Prepare monthly anniversary and birthday lists for General Manager, Rural Operations Manager and Operations Supervisor
• Open and close Administration office daily
• Initiate courier service for outgoing packages
• Maintenance of kitchen supplies and kitchen cleanliness
• Maintain general office equipment (photocopier, fax, postage machine, etc).
• Open and distribute mail daily (internal and external)
• Support the accounting department as needed:
  • Reconcile vendor statements and contact suppliers for missing invoices
  • Assist with AP/AR filing
  • Enter AP invoices in Concur
  • AR invoice mail out