• Fixed term fulltime
• 1 year parental leave cover
• Executive Leadership support

Who we are

UniServices brings ideas to life in Aotearoa New Zealand. Since 1988, we have acted as the kaihono - those who link people to people and people to projects - by bridging academia with business, government and communities. We do this through:

• Research advancement: Helping researchers secure funding and helping governments and businesses find answers to their questions.
• Commercialisation support: Helping researchers protect their ideas, start companies and grow them.
• Investing and partnering: Licensing technologies and investing in fledgling companies through a $20 million pre-seed/seed fund.

Delivering community impact: Managing programmes and services that build on University of Auckland research to bring positive impacts to the community in areas such as education, health and informing public policy.

The opportunity

We need an experienced Personal Assistant to join our Executive Support Team to cover a parental leave vacancy, fixed term fulltime for 1 year from April.  This role is based at our Head Office in central Auckland with flexible working from home options. This role reports to our Executive Assistant and you will become an integral part of a small team of three.  You will provide the full suite of PA support to two Executive Directors and contribute to general office administration tasks and activities.

Key responsibilities:

• Provide diary and email management for Executives in your portfolios.
• Arrange travel arrangements.
• Complete expense and credit card reconciliations.
• Collect and collate information.
• Produce documents in Word/PowerPoint/Excel.
• Draft, edit and proofread documents.
• Assist with Executive leader meetings, functions, catering, agendas, papers, minutes.

Your skills and experience:

It is essential for you to hold:

• A minimum of 3 years' experience as a PA to senior managers in a professional corporate environment
• Excellent planning, organising and time management skills.
• Strong communication skills and an aptitude for working collaboratively.
• Proficiency at taking and distributing minutes.
• A comprehensive ability with Office 365 ability (Outlook, Word, Excel, PowerPoint).
• A strong commitment to attention to detail and a focus on quality.

Covid-19 Vaccination

UniServices is committed to protecting the health, safety and well-being of our staff and students.  In accordance with the policy of the University of Auckland, all staff, students and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University or UniServices-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University's vaccination policy here.

What we offer:

Great benefits, including flexible working arrangements, 5 weeks annual leave, and access to subsidised gym memberships.  We provide a culturally diverse team and supportive workplace with working from home options where applicable.

A copy of the position description is attached. Please submit your application by 5pm, 2 March 2022.  Note we may interview prior to the close date.

Honoa te tangata ki te tangata, te tangata ki te taiao, te tangata ki te rangahau, rangahaua ki whai hua.

(Linking people to people, people to the world around us, people to research, research that brings ideas to life.)