Personal Assistant

Headline responsibilities

• Handling and responding to emails on behalf of board members
• Handling phone calls on behalf of board members
• Managing calendars for board members
• Travel arrangements
• Note taking in meetings, preparing minutes and assigning action points to the relevant employees
• Acting as the gatekeeper to the Chief Executive, ensuring that his time is focused on the most important tasks
• Taking verbal instructions from board members and either actioning the tasks or assigning them to relevant employees via our project management platform
• Providing support to the Revenue & Partnerships Manager and Executive Assistant when your capacity allows you to do so.
• Keeping the fridge stock to make sure that there is food for the employee's free lunch
• Checking post
• Ensuring that all supplies are well-maintained: printer paper, stationary, etc
• Ensuring that the office is compliant with all relevant health and safety requirements
• Assisting with the organisation and smooth running of events such as team training days, conferences, and social events.
• Running errands
• Dog care: walking, trips to vet, dog sitting
• Driving: transportation to appointments (both business and personal)
• Liaising with property management company, tradespeople and cleaner
• Reservations & travel arrangements: restaurant bookings, hotel reservations, journey planning. Travelling with the board members to ensure that they have the support they need while away from the office.

Experience & characteristics

• Previous experience as a personal assistant
• Driving licence
• Familiarity with Microsoft Office
• Calm and collected at all times
• Excellent phone manner
• Excellent quality of written communication
• Happy to move between high-level business tasks and routine personal tasks