Responsibilities – Job Description

The Property Assistant role includes, but is not limited to:

• Liaising with internal and external stakeholders - other ALDI departments/regions, property agents, developers, landlords, vendors, architects, engineers, lawyers, building contractors, suppliers industry groups, government bodies, departments and agencies
• Email and diary management
• Scheduling meetings, preparing agendas, transcribing minutes
• Drafting and issuing correspondence, preparing property briefs, reports, memos and presentations
• Research, analysis and evaluation of data
• Typing, printing, scanning, copying and binding
• Utilising company databases, systems and templates
• Checking and coding incoming invoices, submitting expense claims, reconciling credit card statements
• Administering the rent review process
• Establishing regional administrational systems and practices
• Assisting in the preparation of financial modeling, forecasting and budgets
• Coordinate ‘Special Projects’ as allocated by Property Director

We are seeking an exceptionally well organised person with excellent written communication skills and a sharp eye for detail whilst working on multiple projects often involving tight deadlines.

Skills/ Attributes Required:

• Proactive
• Resilient
• Highly motivated
• Willing to learn
• Ability to multitask
• 5 years’ experience in property and/or construction related administration
• Useful knowledge/exposure to Construction/Property/Legal
• Invoicing/Accounts Payable - dealing with invoices
• Commercial and legal awareness
• MS Office - Outlook, Excel, Word & PowerPoint
• Previous experience to using SAP preferable
• Problem solving/logical thinking
• Team player who is able to work with a range of stakeholders

Employment Conditions:

• Full-time role located in Dandenong South
• 5 weeks annual leave plus leave loading
• Total Remuneration (including superannuation):
  • Year 1: $93,704
  • Year 2: $98,002
  • Year 3: $102,302
  • Year 4: $106,601