Primary Responsibilities:

• Manage the preparation of monthly client billing
• Maintain calendars and address books
• Perform version comparisons and revisions to large documents
• Save documents to document management system
• Coordinate travel arrangements for partners & other employees with travel department
• Prepare expense reports and vendor invoices
• Manage client files, both paper and electronic
• Answer multiple phone lines and take messages
• Work collaboratively in a team environment to assist colleagues as back-up when needed
• General office functions such as printing, photocopying, scanning, and filing

Requirements

• Knowledgeable computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems
• At least 3+ years of Administrative Assistant experience supporting senior or executive leadership, in any corporate environment
• Excellent written/verbal communication and organizational skills
• Experience preparing invoices and processing expense report submissions using one or more common software
• Post secondary diploma in legal support (assistant or clerk) OR other business related program
• Able to take initiative, set priorities and multitask
• Strong critical thinking skills to trouble-shot and problem solve