People & Culture / Office Manager

My client specialises in the delivery of construction projects across commercial, residential, aged care and industrial sectors. These projects typically range between $10 to $100m in value.

They are seeking an allrounder People & Culture / Office Manager to become akey part in shaping the future of their business alongside an experienced team. You will be based in the Auckland office and employed on a permanent basis. If you don't have all the experience listed below maybe you are a HR & Recruitment Advisor or an Office Manager who has done some of the duties listed please still get in touch as there is a bit of flexibility on duties!

Primary Aim is to : Oversees all day-to-day office operations including coordinating IT support, and HR functions across the organisation. To develop, deliver and continuously evolve a best practice People and Culture framework aligned to deliver the companies People & Culture Strategy and delivery of a seamless Employee Experience.

Key Responsibilities

OH&S / Systems

• Fire Warden for Head Office
• Ordering & upkeep of PPE & clothing for all staff
• Assist with QSE documentation to be digitalized
• Update & maintain Training Matrix
• Working towards maintaining, complying with, and contributing to the effectiveness of the Safety, Quality and Environmental requirements implemented in the company's Integrated Management System in accordance with the applicable management standards (AS/NZS 45001, ISO 9001, ISO 14001)

HR

• Responsible for all operational aspects of the Employee Relations / P&C Department.
• Recruitment, selection and induction of employees
• Assist with the recruitment and selection process, screening, interviewing and reference checking
• Prepare employee contracts
• Plan and coordinate company Training and Development
• Onboarding new employees
• Maintain employee records
• Assist with employment drives, careers fairs and expos within universities
• Assist with employee visa and immigration matters
• Provide advice and assistance to management regarding legislative responsibility and obligations, particularly with regard to employee grievance, counselling and unfair dismissal processes.
• Development and implementation of policies and procedures
• Assisting with developing, setting and coordinating clear expectations for performance, accountability and standards for the business
• Providing effective support for managers requiring practical strategies for PerformanceManagement
• Preparation and maintenance of employee and position data in consultation with the AccountsDepartment
• Liaison with all staff and external clientsRecommending, planning and implementing pay structure revisions
• Establishes clear output measures which reflect key objectives and business plans andpresentsregular reports to Managing Director
• Managing the rollout of HR systems, processes, policies and procedures to ensure consistentapplication across the organisation
• Actively demonstrates professionalism throughout the organisation and is viewed by others as acoordinator within the organisation, highly trustworthy and credible
• Regular catch ups with staff to see how tracking

Tenders / Submissions / Marketing

• Assist management with submissions as required (In-design)
• Control and drive all social media channels for company
• Update company website
• Understand and gather key points and information on all company completed & current projects
• Update & maintain Company Overview & tender documents

General Office & Executive Assistant

• Personal assistant duties for senior management as required
• Coordinate flights & accommodation as required
• Manage events, functions, GN activities, social events etc
• Coordinate any IT issues from the sites and head office
• General housekeeping, supplies, maintaining a tidy office, meeting rooms, kitchen etc
• Manage and maintain all file distribution and document control including but not limited to faxes,
• emails, postal documentation, couriers, deliveries, etc.
• Manage reception area, phone calls and visitors
• Update head office registers
• Update & upkeep master letting register

Construction

• Assist with site set up & site demobilization
• Assist with administration for site team

Financial Control

• Understanding systems & process of Accounts department & Payroll
• Assist with Head Office Cost Report

Client, Subcontractor and consultant relationships

• Regular catch up with recruitment companies
• Fortnightly meetings with IT consultants

Team Relationships

• Working across the different sectors to design holistic and integrated operational HR solutions
• which assists managers to implement the values and desired culture and that lifts service delivery
• Liaises with Senior Management over organisational change
• Acting as a resource to support implementation and communication of new initiatives at senior level
• Assist managers in building a cultu