Overall Accountability

The Office Assistant provides clerical and administrative support to administration, personnel, parents, students and members of the public.

Specific Accountabilities

• Responds to requests for information from staff, students, parents and members of the public
• Sorts and distributes correspondence and mail, including faxes and email
• Schedules meetings and handles business and administrative activities
• Generates reports, correspondence and newsletters
• Transcribes material from handwritten notes or electronic dictation; edits or formats documents for use with specialized software
• Creates, photocopies and distributes materials
• Orders and maintains office supplies
• Maintains and updates information databases, lists, files, records, etc.

Qualifications

• Minimum High School Diploma
• Minimum three (3) to six (6) months’ related experience
• Secretarial certificate/diploma preferred
• Proficient with Microsoft Office
• Excellent communication, organization and interpersonal skills
• Ability to work independently or as part of a team
• Working knowledge of student information systems and electronic report cards for school-based positions preferred