Do you enjoy lots of variety in your work? Are you a conscientious and well-organized individual seeking the opportunity to provide essential administrative support to the justice system? If so, consider this great opportunity where you can broaden your knowledge by providing support to managing offender records at the Thunder Bay Jail.

What can I expect to do in this role?

You will:

• Receive, check and verify the accuracy of all admittance documents to ensure that offenders are legally admitted, detained and/or discharged
• Maintain up-to-date manual and electronic offender files and records and ensure documents are completed upon notification of transfer or discharge of offender
• Calculate and cross-check fines and sentences
• Contact offenders, police, court officials, family members and legal counsel to explain sentence calculations
• Maintain offender trust accounts and process offender orders, receipts and payments
• Resolve discrepancies regarding fines and inmates personal funds
• Prepare a variety of reports and forms related to offender records
• Provide information and statistical data to the courts and police as well as regional, head office and institutional managers

How do I qualify?

Knowledge and Experience

• Demonstrated knowledge of records management • Knowledge of office practices and procedures (i.e. filing, information systems and clerical functions)
• Proven ability to understand and apply legislation, guidelines and directives, and maintain offender records and information systems

Analytical, Reasoning and Problem Solving Skills

• Demonstrate attention to detail to identify missing documents, ensure data integrity is maintained and to resolve errors
• Information-gathering skills to research, analyze and determine the appropriate course of action • Strong mathematic skills to perform calculations and identify discrepancies

Communication and Interpersonal Skills

• Ability to demonstrate tact and discretion when interacting with the public, police services, members of the legal community, institutional staff and other stakeholders
• Prepare a variety of written documents, including routine correspondence with a high level of accuracy

Planning and Organizational Skills

• Ability to organize and prioritize your workload in order to respond to unforeseen demands, and manage conflicting deadlines

Computer Skills:

• Proficient with word processing, spreadsheet and database software applications in order to input and retrieve information
• Ability to review and update records information in database systems for tracking files and forms inventories

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and theOPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario'sHuman Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Planning and Organizational Skills

• Ability to organize and prioritize your workload in order to respond to unforeseen demands, and manage conflicting deadlines

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and theOPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario'sHuman Rights Code. Refer to the application instructions below if you require a disability-related accommodation