Advantages

• Well known and reputable financial company
• Work full time hours on a 12 month assignment with potential for extension, conversion
• Earn a competitive rate within the industry
• Start ASAP
• Hybrid role

Responsibilities

As a Meetings and Events Coordinator, your duties will include but not be limited to:

• Assisting with the execution of external company events, sponsorship events, meetings and internal conferences and meetings on behalf of internal partners.
• Producing event schedules for projects managed by the Team.
• Assisting in managing supplier relationships, including but not limited to RFP follow-up, invoice processing, event reconciliations
• Maintaining Meetings & Events Team company net website and company Connect websites
• Communicating with internal partners and internal and external suppliers in a skilled a professional manner
• Building and Managing online registration using the team’s online tools
• Providing administrative support as it relates
• Managing Meetings & Events calendar, Bullfrog reports, Invoicing, team survey on TemboSocial
• Researching and supporting as needed for the RFP processes for various programs
• Leveraging own industry relationships to get proposals delivered efficiently and accurately.
• Growing team’s vendor relationships portfolio.
• Liaising with the different lines of business to collect materials; ppt, video, images to create walk-in and/or walk out presentations.
• Providing support to the on-site team for selected meetings and events

Qualifications

• Degree/diploma or equivalent in event management or hospitality industry
• 2 to 4 years’ of experience in coordination within a corporate environment
• Experience with any event management software is preferred
• Must have advanced Excel knowledge
• Knowledge of Request for Proposal (RFP) procedures
• Experience in meeting/event planning with attendee sizes between 125 - 500
• Working experience with Request for Proposal procedures, rooming lists and BEO’s
• Proven expertise with event registration tools; Cvent, Limelight, e-touches, Survey Monkey
• Experience working in an environment with senior executives and managing their expectations
• Planning and organizational skills
• Communications and writing skills
• Extremely detail oriented while working in a fast paced environment
• Customer service orientation
• Flexibility, creativity, initiative, teamwork, cooperation & relationship building
• Microsoft Office; Word, Excel, PowerPoint
• Initiative and self-reliance with the ability to function autonomously

Nice to have:

• Graphic design knowledge beneficial for various projects.
• Knowledge of computer applications/software required in advanced event planning; TemboSocial and CVent