ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title

HR Coordinator

Education

High School or GED

Career Level

Manager

Category

Operations

Job Type/ FLSA Status

Salaried Non-exempt

Travel Required

None

Shift Type

Job Description

The HR Coordinator provides HR support for large multi-site/service system. Establish and maintain effective communication and working relationships with employees and managers.

Essential Duties

• Coordinate the onboarding process including day to day transactions of off boarding, conducting background screening, data entry and assigned tasks as needed.
• Review all employee change forms, new hire and termination documentation for accuracy and completeness.
• Responsible for accurate and timely processing of new hires, termination requests and changes into the HRIS (HCM) database/HR master file.
• Create and maintain employee personnel files, including separate medical and I-9 files. Perform audits on personnel records to maintain regulatory compliance with state and federal standards.
• Ensure that appropriate data is input and maintained in HRIS system to coordinate pay/benefits with the Benefits and Payroll departments.

Administrative/Customer Service/Advice:

• Advise management and staff on employee issues, policies and procedures.
• Respond to employee questions and concerns regarding employee information, policies and procedures and document retrieval.
• Assist with payroll inquiries as needed.
• Provide administrative support including word processing, photocopying, faxing, shredding and mailing, open and sort HR Mail.
• Ensure compliance with company’s values, policies and procedures; provides training on EEO and HR policies.

Responsibility for operational and technical HR duties to include:

• Data entry and file maintenance.
• Processing and completion of new hire paperwork.
• Maintenance of confidential personnel files and personnel actions in compliance with applicable legal requirements.
• Miscellaneous employee requests.
• Special projects as assigned.

Minimum Requirements

• Current ABM employees and contractors will receive priority consideration.
• Bachelor’s Degree in a related field is preferred.
• Minimum of 3 years’ experience in a human resources environment is required.
• Proficiency in Microsoft Office 2010 is required; including Outlook, Word and Excel
• Attention to detail with exceptional organizational and time management skills is a must.
• Excellent interpersonal and verbal and written communication skills.