Aviva UK now have a unique and exciting Governance Operations Assistant role within our market leading Governance Function. As part of the Subsidiary Governance & Operations team, this role combines boardroom company secretarial support with an operational focus - supporting the technology enabled delivery of subsidiary governance across the Aviva Group. We see this as a phenomenal opportunity for a newly qualified company secretary to broaden their commercial skills and be key in supporting the operation of a high functioning governance team.

Aviva uses “Smart Working”, and the person in this role can be based anywhere in the UK, as long as they are comfortable regularly travelling to either our London, Bristol, Norwich or York offices each week.

The role’s duties & responsibilities

This position involves a rare combination of core boardroom company secretarial support with operational and commercial activities, some responsibilities are:

• Playing a key role in determining and supporting the team’s technology strategy and future roadmap - bringing fresh ideas and a technology enabled approach

• Reviewing and supporting effective use of legal entity technology - configuration of the platform and supporting with automation, dashboarding and reporting

• Acting as a technology champion for the Governance Function; being the first port of call for any queries, particularly in relation to Diligent Entities and Board Books

• Ensuring the business and our regulators have transparency over the legal entity structure of the Aviva Group by building quarterly structure charts - taking ownership for Close Links reporting

• Supporting the company secretarial and governance services to the Audit and Risk Committee of Aviva International Insurance Limited - setting agendas, attending and minuting meetings and ensuring the application of our subsidiary governance principles

• Responsible for arranging the delivery of our Edge training programme, working alongside the Legal Operations team

Skills & experiences required:

• Hands-on experience of configuring and implementing legal entity governance databases is essential – Diligent, Gems, etc.

• History of fully utilising legal entity management technology solutions, including dashboarding, data analytics and reporting

• Newly or part qualified company secretary with a strong attention to detail

• Ability to run and support Audit & Risk Committees through an annual cycle; included regulated company minute-taking

• Background of maintaining multiple, strong business relationships and managing complex projects with these people

What will you get for this role?

• A competitive salary depending on location, skills, experience and qualifications

• Generous defined contribution pension scheme

• Annual performance related bonus and pay review

• Holiday allowance of 29 days plus bank holidays and the option to buy/sell up to 5 additional days

• Up to 40% discount for some Aviva products through “My Aviva Extras” plus discounts for Friends and Family (some exclusions apply)

• Excellent range of flexible benefits to include a matching share save scheme

Working at Aviva

At Aviva, we’re people with a purpose. To be with you today, for a better tomorrow.

We bring this to life by ensuring managing risk is at the heart of the way we all work. We love people who do the right thing for our customers, and our colleagues. We want people who speak up, who take ownership, and who make good decisions.

The way we do this is important too, we’re all about our people – that’s you – so we can be pretty flexible. If you want to work from home some of the time or change your hours so you can pick up your kids or care for someone in your family, we’re very open to that. In fact, we don’t advertise roles as either part or full time, because we know each person has different needs, just as each business area has different needs. So, it’s up to you to discuss working hours during your interview.

We care deeply about being inclusive and that means we encourage applications from people with diverse backgrounds and experiences. We want our employees to bring their whole self to work and that starts with you.

We interview every disabled applicant* that meets the minimum criteria for the job. Once you’ve applied, please send us a separate email stating that you have a disclosed disability and we’ll make sure we interview you.

We’d love it if you could submit your application online. If you require an alternative method of applying, please give Daniel Hopchet a call on 0121 234 7625 or send an email to Daniel.Hopchet@Aviva.com.

*As defined in The Equality Act 2010*. By ‘minimum criteria’ we mean you should provide us with evidence which demonstrates that you generally meet the level of competence required and have the qualifications, skills or experience defined as essential to perform the role.