Job Summary:

ABC Signature is seeking a dynamic, highly motivated Executive Assistant to support the SVP, Casting, and executives within the team. This includes phone and calendar management, taking notes during important phone calls, and special projects as assigned.

Responsibilities: 

• Provides support for Senior Vice President of Casting

• Manage all scheduling and calendar for executive

• Assist in talent outreach initiatives with the Senior Vice President

• Develops and maintains databases, distribution lists, mailing lists and filing systems

• Handles travel arrangements, reservations, etc. on behalf of the Senior Vice President

• Maintains standards of strict confidentiality with respect to all matters and documents

• Ability to work well with executives, staff members, talent, and visitors

• Maintain calendar, phones and travel arrangements

• Submit expense reports on behalf of executives and talent initiatives

• Organize files, contracts and legal documentation

• Prepare presentations for internal/external meetings

• Handle client contact list and correspondence with clients

• Edit and upload actor materials such as auditions, demos, etc. via Cast-It, iMovie, Final Cut Pro, QuickTime

Basic Qualifications: 

• 1+ years supporting an executive in an administrative capacity in Casting, at an agency or a Casting Office

• Demonstrated proficiency with MS Internet Explorer, PowerPoint, Word, Excel, and Outlook

• Willingness to work a flexible schedule to accommodate overtime as needed

• Experience building and maintaining filing systems and organizing and maintaining large amounts of data

• Excellent verbal and written communication skills including telephone etiquette

• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision

• Detail oriented, organized, and able to multi-task

• Demonstrated proactive problem-solving skills

• Demonstrated ability to handle confidential and sensitive information

• Ability to function in a demanding environment with competing and changing priorities

• Ability to recognize a need and take ownership of its completion

• Ability to work as a team player within the department and assist other executives and assistants when needed

Preferred Qualifications: 

• 2+ years supporting an executive in an administrative capacity in Casting, at an agency or a Casting Office

Required Education: 

• Bachelor’s Degree or equivalent work experience