Company Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading university, with a turnover of $1.3bn, including research revenue of over $300m generated across eight diverse faculties and two research institutes. We employ more than 5400 academic and professional staff to support over 45,000 students, making us one of NZ’s largest employers.

Our mission and values place strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

Job Description

The opportunity | Te Whiwhinga mahi

The Faculty of Medical and Health Science is seeking a proactive, service-oriented, and well-organised Faculty Assistant/Receptionist to work within and provide support to the Grafton 505 and 507 reception.

The successful applicant will provide support for the Faculty main reception to ensure the smooth provision of general and staff administrative support such as (but not limited to), meeting and greeting visitors, handling front desk inquiries, facilities & support services, the management of car parking bookings and security incident reporting.

The hours of work are Monday - Friday 12:30 - 6pm and the salary range is $42,000 - $44,400 per annum.

For more information on this role, please see the POSITION DESCRIPTION

Qualifications

About the team | Mō tō māou rōpū

This role is based in two of our busiest campus buildings B505 and B507 located in Grafton and will require varied hours. You will be working alongside a team of dynamic people who have a collegial/calm, friendly work ethic with great personalities.

You will report through to the Facilities and Services Team Leader and hold functional relationships with the Facilities and Services team, Group Services, Faculty Administration within the Dean’s office, Property Services and Marketing Events Coordinator -  a group who have a wealth of excellent University knowledge.

About you | He kōrero mōu

We are looking for a highly motivated and focused individual, who can deliver a high standard of service, and can also provide reliable, efficient, and accurate execution of the reception duties at our large campus’

Important Skills | Nga PÅ«kenga Motuhake

This position will suit a confident, dynamic, and energetic individual with experience gained in administration or a reception related role.

• Excellent written and verbal communication skills displaying sensitivities to and understand student and staff needs.
• Ability to build relationships, problem solve and provide effective support will be critical
• Strong customer focus, excellent time management with strong prioritisation skills
• Team player

Additional Information

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 7/02/2022 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Covid-19 Vaccination

The University of Auckland is committed to protecting the health, safety and well-being of our staff and students.  All students, staff and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University’s vaccination policy here.

Overseas Applicants

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for seven days on arrival.  

It is uncertain when these border restrictions will change, and this may impact the degree to which an offshore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz