Your new company

Our client offers a range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

Your new role
The role of the Facilities Coordinator is to provide support to Facilities Manager, ensuring all premises are maintained to a high standard contributing to an exceptional experience for the comfort and safety of all staff and customers.

The Facilities Coordinator will coordinate the issue of monthly planned maintenance tasks, manage all open work orders, update the asset register and provide a reporting function in accordance with the reporting timetable and for all ad hoc reports.

• Assist in the delivery of efficient and cost-effective premises management in retail and corporate properties. Maintain accurate records on HSE compliance and BWOF;
• Provide accurate reporting of the HSE programme and assist in the annual HSE inspections of each property including;
• Develop strong working relationships with all personnel and external service providers as necessary to fulfil the role. Work with building management, supervisors and contractors to resolve issues in a timely and professional manner;
• Assist in the preparation, monitoring and updating of the Annual Opex and Capex programme and budgets in conjunction with the client and other Team members;
• Assist in the implementation and maintenance of the preventative maintenance schedules and risk management procedures/compliance, asset management and other agreed premises management initiatives;
• Assist in the preparation of a consolidated monthly report including client service requests, key issues, outcomes of tenancy inspections, project status and project pipeline;
  
  

What you'll need to succeed

Required Knowledge & Skills

• Knowledge of the Health & Safety at work Act 2015;
• Intermediate to advanced level in core Microsoft packages – particularly Word, Excel and Outlook;
• Demonstrates organisational abilities by effectively handling multiple tasks, meeting deadlines and setting priorities;
• Excellent communication skills – written and spoken with excellent attention to detail. Ability to remain task focused;
• Logical and analytical thought processes and good problem-solving skills