The Devices Finance team is looking for an experienced Executive Business Administrator for the Vice President of Surface and Microsoft hardware supply chain. This is a dynamic and fun role for a fast-paced and highly energetic team. Our team is inclusive, energized, and dynamic – looking for a professional who is looking to grow with us.

As the Executive Business Admin you will operate in a variety of capacities, working with a senior team demonstrating excellence in administrative functions. You will be responsible for partner-level interfaces, contact with customers, partners, and all levels within Microsoft.  The ideal candidate must be able to maintain a cool and focused persona, accommodate different work styles, demonstrate sound and consistent judgment, make timely decisions in relatively complex situations, and set priorities among multiple projects.

Responsibilities

Responsibilities include but are not limited to:

• Proactively manage and prioritize complex calendars, resulting in the leadership team staying focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings
• Anticipate needs; make administrative decisions and requests for information on behalf of the leadership team based on understanding of business group priorities.
• Domestic and international travel logistics management, trip preparation and expense reporting
• Forecast and manage budgets and team procurement
• Acting as interim approver on team expense reports, ensuring coding accuracy.
• Manage Headcount and aliases
• Coordinate department facility operations, including space planning and office moves
• Daily team support including new hire set up, purchase of goods & services, process invoices
• Ensure compliance with administrative operations policies and procedures

Other

• Embody our culture and values

Qualifications

Required Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Strong planning, organizational, time management and problem-solving skills.
• Maintain the confidentiality of highly sensitive material with tact and professionalism      
• Effective written and verbal communications skills      
• Desire to take on big challenges and can see the big picture as well as the details      
• Ability to react with appropriate urgency to situations and requests    
• Strong cross-team collaboration and organizational skills 
• Consistently demonstrate a can-do and customer service attitude      
• Collaborate on planning and support of all-up events including All Hands, morale events and other events as needed.     
• Ability to lift and move standard office equipment (i.e. computers and peripherals)     
• Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
• Be flexible, have a strong eye for detail, meet deadlines and be comfortable working independently

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.