• Full-time, Permanent Role
• Paid Birthday Leave
• Life & Critical Illness Cover
• Competitive Remuneration
• Special Covid Leave Cover
• Enjoy Purchasing Benefits

Horizon Energy Group owns and operates infrastructure construction and servicing business under several brands across New Zealand and the South Pacific. You will join a very dynamic business that is growing from strength to strength and is well supported by a highly capable leadership team.

Horizon Energy Group, based in Whakatane is recruiting for an Executive Assistant.

Reporting to the Group Chief Executive Officer, you will be responsible to perform confidential Secretarial and Administrative duties for the CEO, members of the Board and the Executive Leadership Team. Responsibilities include:

• Administrative and minute taking for Executive Management and as required for Board meetings.
• Providing support for the CFO/Company Secretary with the executing of Board papers and Board approved documentation, Companies Office administration, Shareholder reports, and legal document administration such as for easements and deeds.
• Leading the preparation and compilation of monthly Board Reports and Board Committee Reports.
• Arrange seminars and functions for the Chief Executive Officer, Board of Directors, customers and/or external consultants. Including all travel, accommodation, conference venues and catering arrangements.
• Maintaining and coordinating the Executive Teams' diaries.
• Completing documentation, presentations and spreadsheets for Chairman, Board of Directors, Chief Executive Officer, Executive Team, Corporate Contractors and staff as and when required.
• Ensuring appropriate filing maintenance, archiving, and destruction of records on a regular basis.
• Liaising with property managers, suppliers, couriers, cleaners, service providers, lift maintenance company, and trade staff.

To be successful a candidate will require the following qualifications and experience:

• Minimum of 10 years executive assistant experience in a medium to large corporate environment.
• Experience with the use of online Board software is essential.
• Experience with Company Secretarial duties preferred.
• Staff Management/Supervision experience.
• Sound knowledge in the operation of office equipment.
• Strong Administration skills - organised, thorough, systems orientated with meticulous attention to detail.
• Excellent levels of computer literacy and proficiency in Microsoft office suite and Adobe Acrobat Pro including Visio, PowerPoint and Outlook.
• Ability to take minutes and produce reports.
• Self-starter, extremely well organised and able to prioritise effectively in order to maintain high service level standards and efficiency.
• Flexible, co-operative and supportive team player with high work ethics that will require the individual to work at times after hours.
• Strong ability to anticipate and manage the CEOs diary, workplan of the Board and executive leadership team.
• Strong ability to organise function and events.
• Approachable and helpful manner, with strong customer service skills.
• Ability to deal with a wide range of people and establish effective working relationships with Managers and staff.
• Current Unrestricted NZ Drivers Licence.

Horizon Energy Group has recently refreshed its business strategy that is underpinned by the proverb, Kia Kotahi ai Tatou, that seeks to harness the strength of the diverse businesses that we own.

To support this, you will have excellent communication and interpersonal and be a champion of the Groups strategy.

We will require you to be extremely organised, diligent, possess a high degree of initiative and self drive, be able to think clearly under pressure and most of all be a team player.

Applicants must be legally entitled to work and be in New Zealand at the time of applying.

Our workplaces are drug and alcohol free - all successful applicants will be required to undertake a pre-employment medical.

Applications Close: 02 Mar 2022