*This role can be based in either our Luxembourg or London Office.

Amazon is seeking a skilled, motivated and customer obsessed Executive Assistant with a history of high performance to support multiple Directors within the EU Global Transportation Services organization based in our EU headquarters in Luxembourg or also in our London office. This business is experiencing fast growth and expansion throughout Europe and so a candidate with a Day 1 mentality is essential.

The successful candidate will work closely with other Executive Assistants throughout the organization, and the wider company. You will possess the ability to complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. The ability to meet tight deadlines, work in a highly ambiguous environment and switch gears at a moment's notice is a requirement. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.

Main responsibilities include:
· Complex calendar management and scheduling of internal and external meetings
· Managing travel bookings
· Handling expenses
· Multi-tasking during ad hoc projects and ensuring successful follow up of action items
· Preparing documentation for meetings
· Assisting with PowerPoint presentations and a variety of other day to day administrative tasks on behalf of the Directors
· You will be responsible for organizing the Directors agendas and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly

This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.

BASIC QUALIFICATIONS

· High school or equivalent diploma
· 2+ years of experience providing support for senior level executives or 1+ yrs Amazon experience
· Fluency in English
· You will have supported a Director level manager in previous roles
· Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast paced environment
· Advanced MS Office knowledge (Word, Excel, Outlook, Powerpoint)
· Proven written and verbal communication skills

PREFERRED QUALIFICATIONS

· Bachelor’s degree or equivalent education
· Superior attention to detail and ability to meet tight deadlines
· Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
· Strong organizational, communication, and interpersonal skills
· Strong analytical skills
· Demonstrated ability to design and improve processes
· Ability to prioritize and handle multiple assignments at any given time
· High level of integrity and discretion
· Impeccable attention to detail
· Ability to work effectively with minimal supervision
· Proven narrative writing skills
· Multi country experience
Sounds interesting? We look forward to your application. Please apply online and upload your CV in English.

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