Executive Assistant - Chicago, IL

Executive Assistant - Chicago, IL

Executive Assistant - Chicago, IL

Job Overview

Location
Decatur, Illinois
Job Type
Full Time Job
Job ID
34163
Date Posted
8 months ago
Recruiter
By Jaden James
Job Views
44

Job Description

Executive Assistant – Chicago, IL
This is a full-time, exempt level position.
 
Position Summary:
ADM is seeking an Executive Assistant to support our Senior leadership within the Nutrition division. The position requires a mature, diligent and highly organized person with the desire and ability to provide exceptional support in a fast-paced environment. The successful candidate will have strong business skills and the ability to prioritize effectively. This position will be located at our Global Headquarters in Downtown Chicago.
 
Job Responsibilities:
The executive assistant will perform a wide range of responsibilities, ranging from routine to complex, while maintaining a calm and confident persona. This individual will:
 

  • Ensure confidentiality on all matters
  • Proactively manage complex and often fluid calendars, taking initiative to resolve
  • scheduling issues as necessary
  • Assemble and coordinate the preparation of documents
  • Prepare PowerPoint presentations to be used for internal and external uses
  • Manage and maintain administrative, reference and follow-up file systems
  • Coordinate global travel arrangements and handles expense reports
  • Coordinate and manage meetings and events, as the need arises
  • Support leaders, at times, during non-standard working hours, during travel, or as company priorities deem necessary
  • Manage various office and administrative functions and tasks as necessary

Job Requirements:

The executive assistant will be hands-on and resourceful, possessing a strong work ethic and professional persona in addition to the following:

 

  • Track record of outstanding achievement with a demonstrated desire and ability to proactively take on challenging work
  • A strong spirit of teamwork and cooperation and a proven ability to cultivate and   maintain positive working relationships with people at all levels inside and outside of the organization
  • Maturity, professional demeanor and personal discretion to interact with business leaders
  • Independent decision making and problem-solving skills with the ability to develop solutions in a logical and systematic way
  • Excellent communication skills emphasizing writing and speaking succinctly, clearly and effectively
  • Excellent listening skills with a proven ability to comprehend communication
  • Excellent organizational and time management skills with an attention to detail and follow-up.
  • Ability to handle multiple priorities, work under time constraints, and meet deadlines
  • Demonstrated ability to exercise prudent judgment involving issues of a highly confidential and sensitive nature
  • Ability to maintain a positive attitude and adapt to changes in environment and responsibilities
  • Dedication to continuous learning
  • Proficiency in the Microsoft Office Suite (Outlook, Calendar, Word, PowerPoint, and Excel) required                                                                                                                    
  • A Bachelor’s degree is preferred, but not required, with a minimum of five years of executive assistant related experience or equivalent experience

ADM is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability and veteran status.

This position offers a complete benefit package, including 401K/ESOP, pension, health, life and dental insurance.

ADM requires the successful completion of a pre-employment drug screen and a background check. 

About ADM:

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

EEO

ADM is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability and veterans status.

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