Description

This is a great Administrative Assistant job for someone looking for work in mail merging, pivot tables, and presentation design. If you're results-oriented and looking for work as an Administrative Assistant, you might be the person Robert Half is looking for to perform various administrative and office support duties. Candidates who are passionate about growing their careers might find this Administrative Assistant job is just what they're looking for. If you're looking for a permanent Administrative Assistant position in the Toronto, Ontario area, this could be the job for you.

How you will make an impact

- Greet and guide visitors

- Answer telephone calls

- Organize word processors, files, and faxes

- Support diverse projects for other employeesOur client, a leading independent manager of investment products is looking for a highly motivated, energetic and detail-oriented Regulatory & Corporate Services Coordinator to join their downtown Toronto operations team. The successful candidate will play a key role in regulatory and corporate services.

The Coordinator, Regulatory & Corporate Services is a fulltime in-office position.

Responsibilities

• Preparing and completing regulatory filings using a variety of platforms including NRD, SEDI, SEDAR and TMX Linx
• Preparation of annual information forms, board packages and minutes, annual and interim period mailings to investors
• Assisting with new issue and treasury offering process including coordination of documentation required for filings and closings
• Preparation of all prospectus renewal materials
• Issuance of all press releases
• Preparation of all fund monthly/quarterly fund brochures
• Preparation of special meeting materials
• Preparation of all ACH and wire payments
• Coordination of all sales expenses and maintenance of marketing inventory
• Liaise and be the main point of contact for all office management issues
• Coordination of all suppliers and vendors, including ensuring proper invoicing
• Assist sales staff with sales event organization
• Coordinate all office social events
• Provide advanced administrative and technical support for all staff requests

Requirements

Requirements

• University degree or college diploma
• At least 3 years experience working in an office environment, preferably within financial services
• Previous work experience with SEDAR, SEDI, NRD
• Advanced Word, Excel, Power Point, Teams skills
• Technical knowledge to aid in supporting staff with computer and program technical requests
• Self-motivated, energetic and highly disciplined team player
• Superior organizational skills and the ability to multi-task or manage multiple projects and deliver to a tight deadline
• Excellent oral and written communication skills