Contractor Administrator – Job Description

• Prepares confidential reports, as well as meeting agendas, action logs and presentations, ensuring accuracy, proper formatting, and timely delivery of information
• Schedules monthly and quarterly safety meetings as well as coordinates conferences, travel arrangements and other appointments for Senior Management
• Generates attendance management reports and supports managers and supervisors on managing the overall process
• Collects and organizes data, and performs some analysis, in order to provide useful information to leaders and assist in making informed decisions
• Maintains a complete and organized departmental record-keeping system based on records management practices
• Performs general purchase requisition and purchase order processing including follow up and investigation of unmatched receipts
• Maintains and orders office supplies Schedules upcoming meetings for departmental representatives, ensuring that all necessary arrangements are made, and attendees are informed in a timely manner
• Receives incoming inquiries and correspondence from department representatives and directs information to appropriate employees in a timely manner
• Supports training initiatives by scheduling training sessions and updating training records
• Tracks and reports data for monthly Scorecard reporting
• Makes recommendations on enhancements to streamline and improve the administration, coordination and delivery of programs and processes

Contractor Administrator – Mandatory Skills

• Undergraduate degree or 3-year college diploma
• 2 years of administrative experience, preferably in an operational and/or utility environment
• Highly proficient in the Microsoft Suite applications, with a strong knowledge in the use and functionality of Excel
• Demonstrates strong financial acumen
• Ability to work independently in a fast-paced operational environment
• Excellent interpersonal skills with proven ability to provide courteous, reliable administrative support that demonstrates a commitment to high quality customer service
• Excellent verbal and written communication skills
• Resourceful and creative in generating solutions and approaches to solve problems
• Ability to manage multiple priorities and prioritize tasks to ensure quality and on time delivery of work
• Adaptable and flexible to accepts and support changes in organization and job requirements
• Adapts to and works effectively with a variety of situations, individuals, and groups
• Clearly and logically expresses idea and concepts in writing; conveys information clearly and effectively through both formal and informal documents
• Exercises discretion for organizational, employee and client confidentiality
• Process improvements, problem solving, SharePoint