Job Description

Description

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Air Canada, ranked among the top five most attractive companies to work for in Canada and recognized as one of Montreal’s Top Employers in 2021, is seeking a Contract Database Administrator to join our Strategic Procurement (SP) group. SP is comprised of several Category Management teams and a Procurement Center of Excellence (CoE). 

The successful candidate will be based at our headquarter in Montreal and report directly to the Manager, Procurement Platform in CoE. 

This person will play a key role in the providing support for day-to- day administration of contract management systems and the centralization of procurement contracts.

Given the range of people who are involved with contracts at Air Canada, this role will also provide opportunity to interact with different members of Strategic Procurement and departments from other parts of the organization.

Responsibilities:

Administrate and Manage Content in Contract Management System

• Send contractual documents for signature electronically or manually and upload signed versions to Ariba Contracts;
  
• Provide day-to day administrative support for contracts and related queries.
  
• Coordinate or perform mass updates in the contract management tools.
  
• Perform data entry of legacy contracts in Ariba Contracts;
  
• Ensure data integrity by performing routine data reviews and following up with users for continuous improvement of data integrity;
  
• Develop or refine standard guidelines including naming conventions;
  
• Update data entry requirements and processes as required;
  
• Support functional and technical updates including maintenance (metadata updates, bug fixes, user manual and online help) as required.
  
• Other related duties as assigned.
  

Reporting and Compliance 

• Prepare and distribute contracts related reports to Audits, Corporate Secretary, Strategic Procurement;
  
• Perform data audits to ensure data integrity and compliance to standards in the databases and eSignature tool;
  
• Other related duties as assigned.
  

User permissions and Training

• Be the point of contact for contract database related questions for all Air Canada and Air Canada Affiliate users.
  
• Create or update training material related to the data entry and basic use of databases.
  
• Support the preparation of communications about system enhancements and functional upgrades.
  
• Coordinate and perform basic end user training of Ariba Contracts and full training for database entry requirements in Air Canada Contract Database.
  
• Other related duties as assigned.
  

Manage electronic contracting authoring content

• Create and maintain a repository of pre-approved standard clauses and contract templates that can be used to create and author contracts within an electronic contract authoring tool.
  

Qualifications

Knowledge/Technical skills

• Strong knowledge of contract content (ability to interpret complex relationships between contracts)
  
• Proficient with using internet and strong demonstrated skills with MS-Office suite (Excel, Power Point, Word). 
  
• Accurate data entry skill
  
• Experience with Ariba is an asset
  
• Experience managing information databases an asset
  
• University Degree is an asset
  

Behavioral skills/abilities

• For data entry: 
  
  • Attention to detail
    
  • Curious/Inquisitive nature
    
  • Good follow up skills
    
• Strong oral communication skills (English)
  
• Advanced written communication skills (English) 
  
• High degree of discretion is essential given the confidential nature of the material to be handled.
  
• Interpersonal skills and ability to work in a team environment.
  
• Self-starter and innovative thinker
  
• Ability to work with minimal supervision. 
  
• Flexible work hours 
  

Conditions of Employment:

• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.
  
• Mandatory Covid-19 Vaccination Required
  

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.