The Resource Scheduling Specialist is responsible for operational and cost objective metrics through efficient and strategic resource scheduling.

Responsibilities

• Reconcile headcount base salaries along with overtime and under time payments
  
• Develop and execute the staffing bids for assigned station/region
  
• Manage long term vacancies and ensure staff is allocated
  
• Liaise with union representatives to address employee concerns
  
• Manage vacation levels and subsequent backfill
  
• Executes equalization of staff schedules at the completion of a staffing bid
  
• Delivers advanced planning of staffing levels a month in advance in response to operational changes of the monthly headcount targets while controlling costs
  
• Prepare documentation & reporting of schedule assignments for payroll purposes
  
• Responsible for tracking and coordination of staff hiring, of staff movement and/or employee status change
  
• Manage rolling employee seniority lists resulting from retirements, resignations, transfers, and terminations
  
• Communicate schedules and assignments directly to employees
  
• Monthly payroll/headcount audit
  
• Manage escalation of employee pay concerns
  
• Ensure that risks related to Safety and Security are addressed. 
  
• Responsible for supporting the safety of operations within their assigned region. 
  
• Supports the audits of Air Canada SOPs (Standard Operating Procedures). Ensures compliance with standards of IOSA, SMS and other applicable authorities.
  
• Responsible for supporting Management for safety, security, and customer service activities within responsible region.
  
• Anticipates and identifies safety, security, service, and operational problems, and resolves them with the branch safety team while maintaining the focus on safety.
  
• Development of daily staff rosters
  
• Control of time off incurred with shift cycle changes, assignments ensuring appropriate payroll advise
  
• Responsible for processing/approving requests from union office for union time clearance
  
• Prepares all work plan related documents for distribution to unionized employees
  
• Responsible to coordinate with employee reliability on all rehabilitation assignments and return to work changes
  
• Develops and deploys plan to achieve mandatory and regulatory training of unionized employees including completion and compliance
  

Qualifications

• Commitment to employee engagement
  
• High energy with solid planning skills
  
• Proven time management
  
• Ability to establish work priorities and perform while under tight deadlines
  
• Demonstrated strong interpersonal skills
  
• Excellent communication skills, verbal and written
  
• Advanced knowledge of MS Office
  
• Ability to work under pressure, meet deadlines and adapt to changing conditions
  
• Must be a self-starter and be able to work under minimal supervision
  
• Experience working in a unionized environment an asset; thorough knowledge of IAMAW or CAW collective agreements
  
• Ability to work on a rotating shift pattern including weekends and the possibility of some extended hours
  
• Compliance with standards of IOSA, SMS and other applicable authorities