G4S Fire & Security Systems (UK) is part of G4S Secure Solutions (UK), the UK’s largest private provider of security solutions. We now have an exciting opportunity for a Service Support Administrator to join the team at our Bristol site. As a Service support administrator you responsible for the timely administration of all documentation associated with the contracts. This will include both paper and electronic administration systems.

Responsibilities

Manage all aspects of site documentation including (but not limited to) Health and Safety Documentation, Permits to Work, Technical Documentation, Maintenance Documentation, Installation Documentation, Financial Information and Personnel Clearance information.

Implementation and Monitoring of rigorous site Document Control Policies and highlighting areas of non-compliance

Ensuring both paper and electronic based administration systems are kept up to date in line with agreed KPI’s

Assist with the co-ordination of the daily / weekly / monthly routine work schedules. 

Working closely with the Engineering and Health and Safety leads to ensure all necessary documentation such as Permits to Work, Risk Assessments and Method Statements are in place to allow the work to proceed on site in a timely manner.

To proactively interact with both the Customer’s and other Contractors site based administration teams, building a good rapport, ensuring the smooth flow of information to enable the efficient running of the site operation.

Liaison with External Suppliers and Contractors working on behalf of G4S, ensuring work instructions, purchase orders and site clearances are received and acted upon in a timely manner.

Assist Operations Director in the gathering of information as and when required.

Assist in the production of daily, weekly and monthly reporting packs

Act as first point of call, ensuring a timely response to all enquiries

Adherence to Company’s policies and procedures

Presenting a professional image at all times

General support of Site Operations staff as necessary

Experience of working within the High Security Industry – ideally site based

Knowledge of Microsoft Project

Experience with Online Documentation Systems

Good working knowledge of Microsoft Office suite, specifically Word, Excel and Powerpoint.

Experience with Online Documentation Systems

Experience of working in a highly regulated environment

Fluent in written and spoken English with good communication skills

Strong numerical and analytical skills with high attention to detail

5 Year checkable work history

Right to work unrestricted in the UK/EU

In return 

Salary of up to £25,000 - £28,000 per annum

25 days holiday

Pension/Life assurance

Perks at Work Scheme