Description

We have an opportunity for a self-driven and organized accounting professional that thrives working in environments with tight deadlines and minimal supervision. If interested in this permanent employment opportunity, apply today via Robert Half. This Bookkeeper and Office Manager role will be located in the Scarborough, Ontario area and will be a permanent position. In this Bookkeeper and Office Manager role, you will handle payroll, account reconciliation, month-end closing, accounts receivable, collections and accounts payable. On top of this, the Bookkeeper and Office Manager will manage the general ledger reconciliation or light journal entries, full cycle A/P coding, cash applications, and perform data entry. Submit an application for this position now!

Accounting Responsibilities:

• QuickBooks Pro accounting records and financial reporting
• Maintaining accounts payable and accounts receivable
• Monthly bank reconciliations
• Period payroll processing and tax remittances
• Year-end and month-end closings
• Continuity of fixed assets and preparing amortization schedules
• General ledger accounting and journal entries
• Review work orders to ensure information and hours are accurate
• Customer invoicing
• Account receivable collections
• Period tax compliance including report filings and remittances
• Preparation of year-end reporting, year-end job work-in-progress cut-off, and other schedules requested by the company’s external accountants.

Administrative Responsibilities:

• Provide recommendations to improve the efficiency, and operations of the office
• Fulfill all purchase ordering needs, including office supplies, Company clothing, office equipment, PPE, kitchen, and janitorial supplies and other administrative supplies and services
• Maintain office equipment, complete preventive maintenance, troubleshooting failures, and calling for repairs
• Orientation of new employees and ensuring necessary documentation is reviewed and signed, including company policies manual
• Assist new employees in the enrolment into the Company benefit, and pension programs
• Assist President with the enforcement of the company policies
• Track employee vacation and sick days

Requirements

Qualifications and Experience:   

• Proficiency in Quick Books Pro
• Proficiency in Microsoft Office with intermediate to advanced level in Microsoft Word, PowerPoint, Excel
• Construction Industry experience or similar industry knowledge is preferred   
• Ability to analyze and revise operating practices to improve efficiency    
• Detail-oriented and comfortable working in a team environment
• Exceptional communication skills
• Reliable and punctual
• High level of business acumen and professionalism
• Strong organizational and time management skills, and the ability to organize daily tasks independently
• A dedication to completing projects in a timely manner
• Minimum of 5 years office management experience
• Exceptional planning, time-management, organizational and follow-through skills
• Degree or diploma in Finance or Accounting (preferred)
• Minimum 5 years of accounting experience
• Experienced with government compliance reporting, procedures, and timelines, in taxes, health and safety and other