We are currently seeking an experienced Administrator to join our team in Fort McMurray, AB.

Responsibilities

• Data entry for weekly invoicing for all projects in Superheat and/or customer portals
• Ensuring project quote/estimate is completed for the region, for timely delivery to the client
• Submitting all approved invoices to customers
• Tracking accounts receivable, following up on outstanding invoices
• Assisting employees and applicable departments with time and expense entry
• Reviewing project order information for accuracy
• Providing administrative support to regional management and sales staff
• Entering purchase orders and accounts payable invoices
• Assisting with the management of drug and alcohol testing as well as background screens
• Completing daily client cost tracking
• Handling project insurance
• Scheduling travel arrangements for staff
• Other duties as assigned

Qualifications

• Exceptional dedication to customer service
• Strong organizational and communication skills
• Have the ability to manage multiple tasks and projects simultaneously
• Solid computer knowledge and skills
• Valid driver’s license and reliable method of transportation
• Able to pass background screens and/or drug/alcohol testing as required by our customers for site access a required

Work Experience and Education Requirements

• Previous demonstrated administrative skills including data entry and timekeeping
• Prior experience in invoicing, accounts payable and accounts receivable an asset
• High School Diploma
• Post-secondary education in a related field an asset

Superheat is committed to taking every reasonable precaution to protect our employees, clients, and the communities we operate in. To support the health and safety of our associates, COVID-19 vaccination is an essential requirement of this position. As such, all offers of employment will be conditional upon either (i) proof of full COVID-19 vaccination or (ii) proof of need for accommodation under relevant human rights legislation, and Superheat’s determination that the requested accommodation can be provided without undue hardship. You will be required to submit proof of full vaccination or proof of need for accommodation prior to beginning employment.

We are an Equal Employment Opportunity Employer. Superheat will not discriminate in any of our employment practices based on race, religion, gender, gender identity, disability, national origin, age, or any other legally protected status. Accommodations are available on request for candidates taking part in the selection process and upon hire.

Job Type: Full-time

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care