Administrator

We have a part-time administrative position at Waimarie: Hamilton East Community House available. This is a wonderful opportunity to work in a grassroots position helping people and neighbourhoods to thrive. The position is for 15-25 hours per week Monday to Friday – hours negotiable. As with most jobs in the NFP sector, the position is subject to funding being available.

Job Description

COURSE CO-ORDINATION/ROOM BOOKINGS

• Set up new courses/programmes as required in conjunction with Manager
• Liaise with tutors and ensure all resources in place in conjunction with Manager
• Liaise with clients and groups wanting to book a room
• Go over security and other necessary procedures with clients and orient them to our spaces and requirements.
• Invoicing as required
• Liaise with room hire clients and deal with any issues occurring.

FUNDING

• Assist in preparing funding applications if  required
• Assist in preparing accountability reports for funders if required

GENERAL ADMINISTRATION

• General duties as required around the house (dishwasher etc)
• Some financial administration and data entry (statistics)
• Co-ordinating our volunteers
• Assist and Co-ordinate events as required

RECEPTION

• Meeting and helping with clients as they enter the building. This will include checking vaccine passes.
• Responding to clients on the phone helping them as able and needed.
• Triage clients (phone or walk-ins) to the appropriate staff member or agency.
• Check Messenger and phone texts on work phone and deal with them as needed. 

MARKETING

• Publicize and promote the activities of the Community House
• Market Waimarie and operations
• Assist with planning and running events run by /involving Waimarie

Assist with any other tasks as and when required.

Ideal person specifications

• Great people skills a must for this position
• A commitment to kind, accurate and proactive communication
• Good computer skills, especially with Microsoft Office
• Some MYOB skills necessary for invoicing – training will be provided
• Initiative, creativity, honesty, reliability and a sense of humour – highly valued and probably essential!
• Good team player
• Respect for client and Agency confidentiality required at all times
• Versatility, flexibility and openness is highly desirable in this position as community work may involve almost anything on any given day.