We are looking for an experienced Administrative Support who will join our long term engineering project lead by ADGA.

Tasks will include:

• Prepare documentation and correspondence.
• Provide written reports documenting internal development, initiatives and activities.
• Provide administrative support to a large group.
• Support the audit of claims for both internal and external personnel. 
• Support the production and delivery of briefings.
• Support the production and tracking of monthly and yearly budgets, using Microsoft Word, Excel, PowerPoint and other office automation applications.
• Perform document and file management functions, which includes e-filing.
• Enter and process data in databases and spreadsheets using predetermined formats and processes; and
• Perform any other work related to this category.

Qualifications

• The ideal candidate will have a Bachelor's degree in Business Administration, or a  College Diploma in Business Administration, or suitable field 
• At least 1 year of demonstrated experience within the last 5 years in the preparation of technical concept documents, system specifications, and technical proposals in the field of Information Technology, Information Management or Engineering.
• At least 1 year of demonstrated experience (the ideal candidate will have at least 3 years) with at least 4 of the following tasks:
  • using MS Office (Word, Excel, Access, Outlook and PowerPoint)
  • providing administrative assistance - including building pass preparation, filing and project documentation control.
  • processing travel - including car rentals, accommodations and flight bookings.
  • performing work accounting - such as time tracking, timesheet verification, report generation and database updating. 
  • performing cost accounting functions - such as tracking of project expenses (travel budgets/claims, and verification of invoices)

Additional Information

• Contract length potential - 5 years with the potential for a multi-year extension. 
• Must hold a valid 'Secret' clearance to start (will process for candidates that are being strongly considered) and will need the Controlled Goods Certificate at point of hire. 
• Full grids/matrices will be provided on individual basis.

ADGA commits to putting diversity into action to build a stronger, more representative team and help our customers and communities thrive. We are a proudly Canadian and woman-led company, striving to further diversity, equity, and inclusion in the workplace and provide every individual with the opportunities and resources to help them reach their full potential.

ADGA s'engage à mettre la diversité en action pour bâtir une équipe plus forte et plus représentative et aider nos clients et nos communautés à prospérer. Nous sommes une entreprise fièrement canadienne, dirigée par une femme. Nous nous engageons pour promouvoir la diversité, l'équité et l'inclusion dans le milieu de travail et d'offrir à chaque personne les possibilités et les ressources qui lui permettront de réaliser son plein potentiel.