Job Description:

Offer support to leadership members within the Emergency Department, Intensive Care Unit, Trauma and Sperling COVID clinics with day to day administrative duties. In addition to performing traditional Administrative Assistant tasks such as word processing, filing, copying, the Administrative Assistant functions as a primary communications link between the rest of the hospital, the public and department staff.

Responsibilities:

Receive and direct phone calls from staff, all other hospital groups and outside parties

Coordinate appointments for leadership staff

Scheduling Performance Appraisals/Probationary Reviews

Assist in setting up job interviews/Human Resources job postings

Assist leaders by preparing documents, reports, agendas, minutes and department publications (ED Newsletter)

Maintain Accreditation department materials regularly and provide support during the Accreditation review process

Communicate with department staff on behalf of the leadership team

Act as a Human Resources liaison

Run Meditech General Ledger Financial Reports

Filing of Employee documentation

Maintain credentialing databases for nursing skills

Assist with PeopleSoft and the Recruitment Management System

Coordinate events (Town Halls, Education initiatives, department specific events, etc.)

Maintain communication board and huddle boards within the units

Education:

Completion of a two year college program with a focus in Secretarial or Administrative Assistant work

Ontario Secondary School graduation diploma with commercial options or equivalent secretarial skills

Experience:

Progressive experience in administrative roles

Computer skills including MS Office (Word, Excel, visio and PowerPoint required)

Has worked for a Manager/Director

Competencies:

Strong interpersonal skills

Able to communicate with a variety of management levels

Proven organizational skills

Strong listening skills