Purpose:

The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world.The Administrative Assistant provides confidential administrative support to senior administrators, coordinates meetings, provides logistical support for events and conferences, coordinates administrative processes and calendaring and provides back-up support for the Receptionist & Student Services Assistant (RSSA) and various LA&PS Dean's Office administrative support team members. Reporting to the Executive Assistant to the Dean, and working with colleagues within the Dean's Office, and across the Faculty and campus, the Administrative Assistant will support day-to-day office administration and functions. The Administrative Assistant will support the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement. embraces diversity and fosters inclusion.

Education:

College Certificate in Office Administration or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Minimum three (3) years' recent and related client/customer service, administrative, and event coordination experience in a fast-paced environment. Experience to include administrative assistant support preferably for at least two (2) senior adimistators, managers etc. Additional experience required includes: scheduling and organizing multiple complex electronic calendars, coordination of events, meetings and conferences of various sizes, coordination of administrative processes,reception and other related administrative and client service support.Experience in a post-secondary environment and providing service to students and faculty members is strongly preferred.

Skills:

A. Well-developed customer service and student-service skills. B. Excellent planning, organizational and time management skills to cope with conflicting deadlines, multiple tasks, projects and events occurring within short and overlapping time periods. C. Ability to work well under pressure in a fast-paced environment. D. Solid verbal and written communication skills with strong attention to detail.E. Excellent oral communication skills to elicit information and answer inquiries.F. Able to communicate effectively with a diverse university student population. Displays a genuine desire to understand and meet the needs of students.G. Strong interpersonal skills to deal courteously and effectively with people.H. Skilled in applying tact, discretion and diplomacy is essential.I. Proven success in building relationships, rapport, and trust at all levels within a complex environment.J. Demonstrated ability to work on a team and to work effectively independently. K. Good judgment and strict confidentiality. L. Demonstrates initiative and flexibility.M. Demonstrated commitment to personal and professional development.N. Demonstrated skill/ability in: word-processing (advanced MS Word), spreadsheets (intermediate MS Excel), and databases (intermediate), electronic calendar/scheduling software and email (Outlook 365), and Student Information System (SIS).

Additional Notes:

This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

In order to be considered as an internal applicant, York University employees in the YUSA-1 bargaining unit must apply for jobs through the Employee Career Portal - YU Hire.

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to apply for jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the 'Posted Date' on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the 'Posting Intent' on the job posting.

If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the 'Posted Date' will be given preference.

NOTE: York University requires all community members, including employees and visitors who attend our campuses be fully vaccinated against COVID-19, subject to medical and human rights exemptions, in accordance with all applicable laws and regulations. The University's vaccine policy is integral to our ongoing commitment to health and safety. Offers of employment require that you comply with the COVID-19 Vaccination Mandate by providing proof of vaccination prior to your start date. For information on how York University is responding to COVID-19 please visit the YU Better Together website.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.