Full job description

About The Ottawa Hospital

Inspired by research and driven by compassion!

The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Information

This position is supporting the Administrative Director, Acute Medical Care.

Temporary until approximately November 1, 2022.

Rotation/Shifts

Days, 8 hour shifts. *For information purposes only -The Hospital reserves the right to change.

Basic Requirements

Two (2) year Community College diploma in an Administrative program, or equivalent;

Knowledge in the use of the following programs/skills: Outlook, Internet, minutes taking, voice mail; Office 365, HRIS, iProcurement;

Word (Intermediate);

Excel (Intermediate);

PowerPoint (Intermediate);

Keyboarding 55 words per minute;

Very good knowledge of hospital policies and procedures;

Excellent editing and proof-reading skills to ensure accurate and appropriate documentation;

Excellent judgment and time management skills in prioritizing appointments, meetings and organizing workload to ensure completion of tasks within tight deadlines;

Highly developed interpersonal and communication skills (both oral and written);

High level of maturity and tactfulness to deal with staff, patients and outside clients;

High level of independence, self-motivation and initiative as well as sound judgment skills;

Essential knowledge of interdepartmental services to maintain efficient office function, i.e. Facilities, Purchasing, Human Resources, Labour Relations, Printing, IS, Audiovisual, Receiving, Catering, etc.;

Operational and problem-solving skills in the use of fax, photocopier, printers;

Excellent telephone skills (including voice mail procedures);

Strict confidentiality administratively and with respect to large, unionized staff and sensitive labour relations issues.

Preferred Qualifications

Proficiency in English and French – oral expression (advanced level) and comprehension (advanced level).

What you can expect from us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an on-line application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted.

The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.