We're also looking at what's next for you and how we can help you build a career you're proud of. This is an opportunity to join a forward-thinking environment where you're a crucial part of the team from your first day on the job.

Here's how an Administrative Assistant for our Ottawa office on the Ādisōke Ottawa Public Library - Library and Archives Canada Joint Facility contributes to our team:

Responsibilities

Supporting day-to-day operations by performing administrative tasks for manager, department, or team.

Developing and maintaining customer-focused relationships with all stakeholders.

Answering telephone calls and taking messages for manager, department, or team members.

Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.

Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.

Arranging travel, hotel, and car reservations and preparing travel itinerary.

Ordering office supplies for department as requested.

Supporting mail distribution and courier requests.

Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.

Qualifications

High school diploma.

Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.

1 year of experience in an administrative role or equivalent technical experience.

Excellent verbal, written and interpersonal communication skills.

Ability to multitask and adapt to change.

Ability to act with discretion when handling confidential information.

Ability to effectively handle difficult situations and remain calm under pressure.

Ability to develop and maintain effective stakeholder relationships.

Ability to create, edit, proofread, and format documents/presentations.

Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams