We embody our values in everything that we do. We Serve with Passion, Think Forward, and Play as a Team. If you can relate, we want to hear from you!

Our Subways Office is seeking an Administrative Assistant, Subway Program to provide administrative support for the effective delivery of procurement projects.

Reporting to the Director, Subway Program, this position will play an integral role in the customer service and organizational strength for the project providing effective and efficient day-to-day operations including providing administrative support to management level staff.

What will I be doing?

• Provides administrative support services to a team, some of which may be specialized and unique
• Produces documents for various audiences, including bulletins, meeting minutes, letters, policy and technical reports, charts, and presentations using software applications;
• Arranges in-person meetings, conferences, and teleconferences involving multiple internal/external participants, and makes all logistical meeting arrangements (e.g. coordinating boardroom bookings, luncheons, and arranging travel and accommodations); prepares meeting agendas and distributes related materials in a timely fashion
• Researches data sources (e.g. legislation, briefing/program materials, internet searches) and prepares summary documentation to support departmental projects and initiatives; accesses and reviews corporate systems information to analyze data and compile and produce a variety of statistical and / or qualitative reports
• Acts as the point person for questions raised by team members and solicits the required information
• Conducts procurement activities for the office (e.g. purchasing office supplies, and other goods and services, verifying invoices and bringing discrepancies to the managers’ attention with recommendations for resolution), in compliance with corporate procedures