Full job description

Who We Are:
Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station. With over 200 lawyers, business advisors and patent agents, we serve clients across Canada and globally.
What We Believe In:
The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.
What We are Looking For:
Aird & Berlis LLP is seeking a part-time Administrative Assistant to join our Wills & Estates department 3 days a week. The successful candidate will work along side a Legal Assistant, a Partner and Counsel and handle the majority of the administrative tasks. This position is ideally suited for someone who is detail oriented, has strong communication skills and is self-motivated.
Responsibilities:

• Scan, file and e-file a large volume of documentation
• Prepare numerous bound estate briefs in hard copy and electronic format
• Assist with preparing standard Affidavits of Execution and Indexes for estate briefs
• Regular use of our specialized Wills and Trust databases and data management program
• Review of Will and Trust documents received from the estate and tax group
• Vault original Estate and Trust documents
• Communicate professionally with all internal and external clients
• Handle details with respect to accounting, opening and closing files, conflict searches, engagement letters, docketing, and billing, etc.
• Produce the highest quality of work
• Handle a high volume of daily administrative tasks
• Accountable for all work assigned
• Calendar management
• Takes initiative
• Confidential

Requirements:

• Previous office administrative experience considered an asset
• Handle time pressure situations and stress of multiple demands

Skill Required:

• Microsoft 365 suite of applications
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Why You Should Apply:

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

All Aird & Berlis employees are required to be fully vaccinated with a Covid-19 vaccine series, approved by Health Canada, as a condition of hire. Should you be the successful candidate you will be required to comply with the Firm’s mandatory Vaccination Policy that is in effect.
Any offer of employment will be conditional upon a criminal background check.
We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing accommodations for people with disabilities. If you require any accommodation in the application process, please contact ckelly@airdberlis.com.

Job Type: Full-time