Full job description

161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,

Administrative Assistant III

Capital One is looking for an exceptionally bright and self-motivated experienced Administrative Support Assistant III to support up to 4 executives in a fast-paced, tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects, relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team, working mainly in the office. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

A day in the life of a Capital One Administrative Assistant

In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Responsibilities:

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

Build and maintain good business relationships with executives and administrative staff across our various organizations

Participation in general administrative duties, ad-hoc projects, committees and/or group events will see you in the office the majority of the week

Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

High School Diploma, GED or equivalent certification

At least 2 years of Administrative experience

At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Preferred Qualifications:

At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

At least 3+ years of calendar management supporting multiple executives

At least 1+ year of experience in Google Suite

At least 1+ year of meeting and event planning experience

Experience planning ahead and managing time effectively

Excellent written and verbal communications

Excellent organizational skills

Capital One Canada is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).